SUPPLEMENTAL MATERIAL MATERIAL REGULAR MEETING 3-17-26

SUPPLEMENTAL MATERIAL 1 Responses to City Council Agenda Items – March 17, 2026 Regular Meeting Agenda Item #9: Authorize the City Manager to execute License Agreements for the use of Santos Ranch Road 1. Generally, why are we removing the annual fee when we clearly have maintenance obligations? A. The updated agreement is primarily about risk management: ensuring that anyone using the roadway does so under a current agreement that requires appropriate insurance and indemnification to protect the City. Removing the nominal annual fee is also intentional. It re-sets the City’s maintenance obligation away from the prior, contractually defined maintenance schedule (under the now-expired agreement) and toward an “as-needed for City operations” standard. The prior fee was inconsistently collected and was far too small to offset the cost of maintaining the roadway to a scheduled standard. Eliminating the fee also helps avoid the expectation that payment guarantees a specific maintenance level. Going forward, the City’s operational maintenance needs are generally lower than the level of maintenance residents often request or expect. If residents seek a higher maintenance standard, the City will be in a better position to negotiate a separate, realistic cost-sharing arrangement that reflects the actual scope and costs of the requested work. In that scenario, the true cost can be orders of magnitude higher than the historic $100–$150/year nominal fee, potentially reaching the tens of thousands of dollars per year depending on the maintenance standard and frequency requested. 2. Secondly, given EBRPD isn’t complying with Garms, is there any conversation with this access? A. There have not been any discussions linking Garms to EBRPD’s access or use of Santos Ranch Road. The purpose of this access is to support EBRPD maintenance activities for the park system, and Santos Ranch Road will remain closed to public access.