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Task 9 Communication and Program Building It critical to communicate the infrastructure needs not only to the decision-makers, but also to the citizens and stakeholders. The infrastructure problem is not only a City staff problem; it is a public problem that needs to be understood and addressed by all. With the completion of the risk, life-cycle cost, and cost of ownership analyses, Kayuga will document the project and provide presentations to City staff and the City Council. Program Building focuses on establishing in-house asset management capabilities by bringing in asset management awareness, knowledge, and skills into the organization. Starting early and continuing to maintain staff engagement throughout the project duration can be achieved through workshops, on-the-job training (joining consultant in the field), general and targeted staff trainings, and creating customized dashboards to encourage the utilization of the asset management software. Deliverables • On-the-job training • Trainings (business process, methodologies, software applications) • City Council Meetings/Presentations • Internal and external dashboards Cost Control and Budgeting Approach To achieve efficiency and lower the costs, our approach includes the following: • Our project delivery team is lean and highly efficient with experience delivering similar projects. Engineers will be brought in as necessary based on specific project needs. • Field asset inventory and condition assessment will be performed at the same time. • The software has been fully developed and tested by other municipal clients and private agencies alike. The functionality has been tested and requires minimal configuration for the scope of work outlined in the RFQ. Schedule Kayuga’s proposed schedule for the Phase 3 Service is shown in the following image. Budget Kayuga’s proposed budget for the Phase 3 Service is shown in the following image. May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 6, 7, & 8 Expand program to identify replacement costs, life cycle master planning, capital projects for renewal or replacement, and long-range development planning. 9 Advise City on overlaying asset planning impact from upgrades such as code requirements, emergency resiliency, technology, and sustainability. Tasks Description 2025 2026 Tasks Total Cost 6, 7, & 8 Expand program to identify replacement costs, life cycle master planning, capital projects for renewal or replacement, and long-range development planning. 100,000$ Advise City on overlaying asset planning impact from upgrades such as code requirements, emergency resiliency, technology, and sustainability.75,000$ Total 175,000$ Docusign Envelope ID: 68CA9FA1-7287-4B30-A9CA-8FBCA43733B4Docusign Envelope ID: 6475021B-3345-494C-9174-2E18C1EDC00A