CITY COUNCIL REGULAR MEETING AGENDA PACKET

Page 1 of 2 Item #9 CITY COUNCIL AGENDA REPORT January 21, 2025 Public Works - Operations Division TITLE: ACCEPT PUBLIC IMPROVEMENTS PERFORMED BY D.H.R. CONSTRUCTION, INC. FOR THE CALLIPPE PRESERVE GOLF COURSE BUNKER RENOVATIONS SUMMARY City staff and course operator CourseCo have designed a multi-year bunker improvement plan that includes biennial renovation of several of the course’s 58 bunkers. On August 20, 2024, the City Council awarded to D.H.R. Construction, Inc. a not-to-exceed contract to renovate eleven green-side bunkers. The project is complete and ready for City Council acceptance. The work has been completed per the contract to the satisfaction of Public Works staff and CourseCo. RECOMMENDATION 1. Accept the public improvements performed by D.H.R. Construction Inc. for the Callippe Preserve Golf Course bunker renovations. 2. Authorize the City Clerk to file a Notice of Completion for the project. 3. Authorize payment of the retention in the amount of $16,147 to D.H.R. Construction,Inc. thirty days after the recordation of the Notice of Completion. BACKGROUND City staff and course operator CourseCo have designed a multi-year bunker improvement plan that includes biennial (every other year) renovation of several of the course’s 58 bunkers. This improvement plan is typical among golf course maintenance practices to repair wear and tear on heavily used areas of the course and to address any maintenance matters that typically occur in bunkers and tees, including grade improvements, rebuilding slopes, and improving drainage to improve playability. As a continuation of Callippe Preserve Golf Course renovation work and identified maintenance concerns, on August 20, 2024, the City Council awarded a not-to-exceed contract to D.H.R. Construction, Inc. for the renovation of eleven bunkers. DISCUSSION This project included the renovation of the bunkers on holes #10, #12, #13, #15, #16, and #18 according to the standards and specifications of the Better Billy Bunker Method. The scope of the bunker renovation project included removing the existing sand, gravel, and drainpipe. The Better Billy Bunker Method is a patented method for building and renovating golf course sand bunkers to improve the infiltration of water through a drainage system that reduces the chance of contamination of the sand and reduces erosion and maintenance to provide a consistent playable sand bunker. Utilizing the Better Billy Bunker Method, new drainpipe, gravel, polymer, and sand were installed at the noted bunkers to prevent soil from washing off bunker slopes. There were no interruptions in course use for this project. All work has been completed to the satisfaction of the Director of Public Works, and it is recommended that the project be accepted as complete. Page 62 of 399