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8 <br /> THE CITY Of <br /> # °t.='' "' CITY COUNCIL AGENDA REPORT <br /> PLEASANTON. <br /> September 19, 2023 <br /> Public Works <br /> TITLE: APPROVE FOURTH AMENDMENT TO AGREEMENT FOR AS- <br /> NEEDED ELECTRICAL SERVICES WITH HARVEY ELECTRIC BY <br /> INCREASING THE NOT-TO-EXCEED AMOUNT BY $400,000 FOR <br /> FISCAL YEAR 2023/24 FOR A TOTAL CUMULATIVE NOT-TO-EXCEED <br /> AMOUNT OF $1,500,000 OVER A FIVE-YEAR TERM <br /> SUMMARY <br /> In July 2019, the City entered into a three-year as-needed agreement with Harvey <br /> Electric at an annual amount of $150,000 for a total of $450,000, with the option to <br /> extend the terms for two additional one-year terms. The first amendment was approved <br /> in April 2021 to increase the not-to-exceed total amount from $150,000 to $200,000 for <br /> FY 2020/21. The second amendment was approved in November 2021 to amend the <br /> contract for a cumulative amount of $700,000. The third amendment was approved in <br /> June 2022 to extend the agreement term through June 30, 2024, and to increase the <br /> cumulative not-to-exceed amount by $400,000 for a total amount of$1,100,000. <br /> Given the anticipated increase in general electrical repairs and specific projects <br /> requiring electrical work, Staff is requesting a $400,000 increase to the cumulative not- <br /> to-exceed amount, for a total amount of $1 ,500,000 for the five-year term ending FY <br /> 2023/24. This increase will ensure adequate funding for this fiscal year's projects and <br /> potential electrical repairs. <br /> RECOMMENDATION <br /> Authorize the City Manager to amend the as-needed agreement with Harvey Electric by <br /> increasing the not-to-exceed amount to $400,000 for FY 2023/24 (to June 30, 2024), <br /> which increases the total cumulative not-to-exceed amount to $1 ,500,000 over five <br /> years. <br /> FINANCIAL STATEMENT <br /> The agreement with Harvey Electric is funded by the Maintenance and Parks operating <br /> budgets (00140301, 00140401) and the Internal Service Funds - Facilities Renovation <br /> (Fund 515) and Parks and Median Renovation (Fund 518) in FY 2023/24. There is <br /> sufficient funding budgeted in these accounts to provide for the requested $400,000 <br /> increase. <br />