City of Pleasanton
3/15/2023 4:51:19 PM
3/15/2023 4:51:10 PM
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6 <br /> THE CITY OF <br /> °- =' "' CITY COUNCIL AGENDA REPORT <br /> PLEASANTON. <br /> March 21 , 2023 <br /> Engineering <br /> TITLE: APPROVE A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT <br /> OF $325,178 WITH DUDEK TO PREPARE A COMPREHENSIVE URBAN <br /> FOREST MASTER PLAN (CIP NO. 22773) AND APPROVE A BUDGET <br /> AMENDMENT IN THE URBAN FORESTRY FUND IN FISCAL YEAR <br /> 2022/23 <br /> SUMMARY <br /> The attached professional services agreement with Dudek in the amount of $325,178 is <br /> to prepare a comprehensive Urban Forest Master Plan (UFMP) for the City. The UFMP <br /> will include an update to the City's tree inventory, an analysis of and recommendations <br /> for the urban forest management, an analysis of the urban forest in relation to the <br /> Climate Action Plan 2.0 goals, and an update to the Tree Preservation Ordinance. <br /> Preparation of the UFMP will include significant public outreach throughout the process. <br /> Dudek was selected for these services based on its qualifications in response to an <br /> advertised Request for Qualifications and the subsequent interviews and fee <br /> negotiations with staff from the Engineering, Operations Services, and Community <br /> Development departments, the City Council allocated $200,000 for the Urban Forest <br /> Master Plan, CIP No. 22773, as part of the Fiscal Year 2022/23 Capital budget. <br /> Additional funding in the amount of $157,507 is needed to complete the project and is <br /> available in the Urban Forestry Fund to fully fund the project. Staff recommends that the <br /> City Council approve the professional services agreement with Dudek and approve a <br /> budget amendment to the project budget, from $200,000 to $357,507. Preparation of the <br /> UFMP is expected to take approximately 18 months and be completed in Fall of 2024. <br /> RECOMMENDATION <br /> 1 . Approve the professional services agreement with Dudek in the amount of$325,178 <br /> for the Urban Forest Master Plan and authorize the City Manager to execute the <br /> agreement. <br /> 2. Approve a budget amendment to the Urban Forest Master Plan project (CIP No. <br /> 22773), increasing its budget by $157,507, from $200,000 to $357,507, in the Urban <br /> Forestry Fund (Fund 129) to fully fund the agreement and provide a contingency of <br /> approximately $32,000. <br /> 3. Authorize the Director of Engineering to execute amendments to the professional <br /> service agreement up to a not-to-exceed amount of $32,000 (approximately a 10 <br /> percent increase to the base agreement amount) for additional services if <br /> determined to be necessary as the UFMP is prepared. <br />
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