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20 <br />THE CITY OF IN <br />_'. III <br />III <br />'~;='� "' CITY COUNCIL AGENDA REPORT <br />PLEASANTON, <br />May 17, 2022 <br />Operations Services <br />TITLE: APPROVE FIRST AMENDMENT TO AGREEMENT FOR AS -NEEDED <br />COMMERCIAL INTERIOR & OFFICE FURNISHINGS SERVICES WITH <br />CREATIVE SUPPORTS, INC. BY INCREASING THE NOT -TO -EXCEED <br />AMOUNT FROM $90,000 TO $180,000 THROUGH FY 2023/24 <br />SUMMARY <br />The Operations Services Department is responsible for managing the agreement for <br />office furnishings and works with each department to determine necessary furnishing <br />needs to meet ergonomic standards and business needs. <br />In July 2021, the City entered into a three-year, as -needed maintenance and trade <br />services agreement with Creative Supports, Inc. for both commercial interior and office <br />furnishings. This contract is used to support office remodels and workspace <br />enhancements. The contractor provides space planning, office furniture procurement, <br />and installation. <br />Staff is requesting 'to amend the compensation with Creative Supports, <br />increasing the'not-to-exceed cumulative amount to $180,000 through the. term of the <br />agreement due to the remodeling project of the Planning area and improved <br />workspaces in the Utilities Division, and furnishing replacement in the Police <br />Department and Library. The current contract amount has a not -to -exceed amount of <br />$30,000 per year for three years. The proposed amendment will also change the <br />agreement to a cumulative amount. <br />RECOMMENDATION <br />Authorize the City Manager to amend the agreement with Creative Supports Inc. by <br />increasing the not -to -exceed amount from $90,000 to a total cumulative amount of <br />$180,000 through FY 2023/24. <br />FINANCIAL STATEMENT <br />The agreement with Creative Supports, Inc. is funded mainly by the City's Internal <br />Service Funds as part of the Repair and Replacement program. The Internal Service <br />Funds that will be used to cover these projects will be: 424 — Water $30,000, 434 — <br />Sewer $25,000, 515 Facilities Renovations $100,000, and 534 City Enhancements <br />$25,000. <br />