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6 <br /> THE CITY OF <br /> R.,°. 116".1 .. <br /> CITY COUNCIL AGENDA REPORT <br /> PLEASANTON. <br /> May 17, 2022 <br /> Community Development <br /> Building and Safety Division <br /> TITLE: APPROVE PROFESSIONAL SERVICES AGREEMENTS WITH 4LEAF, <br /> INC., INDEPENDENT CODE CONSULTANTS, INC., SHUMS CODA <br /> ASSOCIATES, TRB + ASSOCIATES, INC., AND WEST COAST CODE <br /> CONSULTANTS, INC., TO PROVIDE ON-CALL BUILDING AND FIRE <br /> CODE PLAN REVIEW, PERMIT COUNTER, AND INSPECTION SERVICES <br /> FOR THE NOT-TO-EXCEED AGGREGATE ANNUAL AMOUNT OF $1.4 <br /> MILLION <br /> SUMMARY <br /> The City of Pleasanton has historically used outside consultants to augment in-house <br /> staff for on-call building and fire code plan review, inspection, and permit counter <br /> services. These agreements are necessary to ensure adequate Community <br /> Development Department and Fire Department resources are available to meet the <br /> demand for permitting- and construction-related services, and that specialist plan check <br /> services, beyond the expertise of City staff, can be provided for major projects. <br /> The fiscal year 2022/23 budget anticipates $1.4 million in annual building and fire code <br /> plan review service expenses. The proposed on-call agreements will cover plan review, <br /> permit counter and inspection services through June 30, 2025, with the option for up to <br /> two additional one-year extensions. Although the recommended annual aggregate <br /> amount is $1.4 million, there is no guaranteed amount of work for any of the consultant <br /> firms. The expenditures related to these agreements are directly tied to building <br /> development activity and fees. Since permit/plan check fees collected on development <br /> activity fund this on-call consultant work on an as-needed basis, fees collected and <br /> consultant costs rise and fall proportionately based on the actual number of permits <br /> submitted and processed. The fiscal year 2022/23 budget anticipates $4 million in <br /> building plan check and permitting fee revenue, a portion of which funds outside plan <br /> check services and a portion of which funds City staff also providing plan check <br /> services, generally for smaller and more routine projects. <br /> RECOMMENDATION <br /> 1. Approve the Professional Services Agreements with 4LEAF, Inc., Independent <br /> Code Consultants, Inc., Shums Coda Associates, TRB + Associates, Inc., and <br /> West Coast Code Consultants, Inc., effective July 1, 2022 through June 30, <br /> 2025, with up to two additional one-year extensions, and authorize the City <br /> Manager to execute the attached agreements and future potential extensions. <br />