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THE CITY OF .~.' ~ j~L£~S~4NTONo CITY COUNCIL AGENDA REPORT October 21, 2008 Parks and Community Services TITLE: REPORT REGARDING CITY COUNCIL PRIORITY FOR BERNAL UPPER FIELDS AND APPROVE CONSULTANT AGREEMENT WITH HARRIS DESIGN LANDSCAPE ARCHITECTS FOR PREPARATION OF CONSTRUCTION DOCUMENTS FOR BERNAL COMMUNITY PARK, PHASE 2, PROJECT NO. 017045 SUMMARY Staff has successfully negotiated an agreement with the firm of Harris Design, Landscape Architects of Oakland, to prepare complete construction documents for Bernal Community Park, Phase 2. Under the terms of this Agreement, the Consultant would begin design development work immediately, and complete the work by December 31, 2009, in order to allow for competitive bidding and construction of the project in early 2010. The total contract cost for all design and reimbursable expenses is not to exceed $765,000. Staff requests that the City Council review and approve the attached Agreement. A meeting was held in early June, 2008, in an effort to determine the neighborhood reaction to possible changes to the existing soccer field at Bernal Upper Field. It was determined that no changes to the soccer field should occur, but that an emphasis should be placed on providing lighted synthetic fields on the Bernal Property as quickly as possible. RECOMMENDATION Approve the consultant Agreement with the firm of Harris Design, Landscape Architects of Oakland, to provide design services for the subject project, at a cost not to exceed $765,000; and authorize the City Manager to execute the attached Agreement. FINANCIAL STATEMENT The Bernal Community Park Reserve (CIP 017045) has a current fund balance of $3,067,113. This amount is sufficient to fund the entire design effort to product bid- ready construction documents for Phase 2. Prior to formally bidding the project, staff will return to the Council with recommendations for construction funding.