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11 THE CITY OF L~E~S~NTONo CITY COUNCIL AGENDA REPORT June 3, 2008 Parks and Community Services Department TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS, AND AWARD OF CONTRACT FOR THE GINGERBREAD PRESCHOOL PLAY YARD RENOVATION, PROJECT N0.067015 SUMMARY Bids have been received for renovation of the outdoor play area at Gingerbread Preschool, and staff is recommending award of the construction contract to the firm of McNabb Construction, in the amount of $323,806. The project consists of the expansion of the existing play area, including replacement of all apparatus, construction of two (2) large shade/rain trellises, improved disabled access to the preschool building, and other related improvements. The renovated play area will present a rich outdoor learning environment for children 2-5 years of age. RECOMMENDATION That the City Council take the following actions at its meeting of June 3, 2008: 1. Approve the construction documents for this project, prepared by Keller Mitchell & Company, Landscape Architects. 2. Award a construction contract for the subject project to the firm of McNabb Construction, for the low bid of $323,806. 3. Authorize the transfer of $355,377 from the Capital Improvement Program Reserve (CIPR) to fund construction of the proposed improvements and provide a modest project contingency. 4. Authorize the City Manager to execute the contract for the project. FINANCIAL STATEMENT In addition to the construction contract amount of $323,806, staff recommends that a 15% construction contingency ($48,571) be allocated to cover the cost of any unforeseen field conditions. Council has previously authorized the reallocation of $17,000 donated to the project by the Friends of Gingerbread (FOG) Board on January 15, 2008, reducing the contingency request to $31,571. This would require a transfer of $355,377 from the CIPR, which has a current reserve balance of $5,120,835.