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Contract Agreement Routing/Review Checklist Dept_______ <br />FIN _______ <br />Routing Sequence <br />o (IT/CAO/Finance) -> Department -> Finance -> City Attorney’s Office -> City Manager’s Office -> City Clerk’s Office <br />1.Contractor/Vendor Name: ______________________________ Munis Contract Number:_______________________ <br />If no Munis Contract Entry, briefly explain why ______________________________________________________________ <br />Department Staff Contact: _______________________________ Business License Info:_________________________ <br />2.Funding Source <br />a.What is the funding source(s) for this contract? <br />Org: ______________ Object: ________________ Project: _______________ <br />3.Contract Agreement/Amendment <br />a.Is the finalized Contract Agreement or Amendment Agreement (Signed by vendor) attached? <br />b.Has the CAO been consulted to review and finalize the contract?1 Y__ N__ If not, why not?2 <br />_____________________________________________________________________________________________ <br />c.If a contract involves a purchase or subscription of software/hardware, has IT reviewed? Y__ N__ N/A__ If not, <br />why not? <br />_____________________________________________________________________________________________ <br />d.Has it been signed by a vendor/contractor already? Y__ N__ If not, why not? <br />_____________________________________________________________________________________________ <br />4.Supporting Documentation <br />a.Is a current Certificate of Insurance included in this review packet? Y__ N__ If not, why not? <br />_____________________________________________________________________________________________ <br />b.If a contract or purchase order amount is greater than $10,000, is bid quote summary/documentation, showing <br />bids from at least three vendors/contractors, included? If not, is <br />i.The completed Sole Source Justification form included? Y__ N__ <br />ii.This utilizing the cooperative purchasing program? Y__ N__ If so, include relevant documentation(s). <br />c.Has the council already approved this contract or purchase?3 If so, include a copy of the final city council agenda <br />report in the packet. <br />d.Is Surety/Performance Bond(s) required? Y__ N__ If yes, include document(s). <br />E-mail Information <br />•Finance:FINContracts@cityofpleasantonca.gov <br />Shsieh@cityofpleasantonca.gov (if Sole Source Justification form is included) <br />•City Attorney’s Office:Contracts@cityofpleasantonca.gov <br />•City Manager’s Office:CMContracts@cityofpleasantonca.gov <br />•City Clerk’s Office:ClerkContracts@cityofpleasantonca.gov <br />1 If using contractor’s or vendor’s contract agreement form, CAO must review first before finalizing. <br />2 If there are no changes to terms & conditions of the current city’s contract agreement template and the overall contract amou nt is <br />under $10,000, CAO review is optional. <br />3 For any contract over $100,000, council approval is required. <br />No - extension of existing licensing; not new. <br />x <br />x <br />Yes, included. <br />x <br />x <br />x <br />Yes <br />x <br />Accela 2021278 <br />J. Miller 980750 <br />00130600 430105 <br />Yes, prior to Council action - CAO reviewed Order Form & confirmed ok <br />Yes (this is just an extension of an existing licensing agreement - IT is aware/involved) <br />No, COI has not been provided in the past for the license agreements with Accela. <br />DocuSign Envelope ID: C120DF9E-E7CB-4629-899B-68AFA6A93898