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11 THE CITY OF Ulu 111 CITY COUNCIL AGENDA REPORT PLEASANTON May 16, 2023 Information Technology TITLE: APPROVE PURCHASE AGREEMENT WITH KIS-KEEP IT SIMPLE FOR HYPER-CONVERGED INFRASTRUCTURE EQUIPMENT, VIRTUALIZATION SOFTWARE, AND PROFESSIONAL SERVICES FOR THREE YEARS IN THE AMOUNT OF $244,871 AND APPROVE AMENDMENT IN THE IT REPLACEMENT AND IMPROVEMENT FUND SUMMARY The City employs virtualization technologies to host many on-premise servers running multiple applications, services, and data repositories. The City's current virtualized infrastructure is built with different hardware technologies and physical equipment that facilitate computing and storage requirements. The current storage attached network (SAN) appliance is at the end of support. The SAN equipment for which the virtualized server environment relies on in three of the City's data centers must be replaced. This Dell vSAN Hyper-Converged equipment purchase will provide high-performance and high-availability hosting of the City's Virtual Machine (VM) infrastructure. RECOMMENDATION Staff recommends the City Council: • Approve a purchase of Dell vSAN Hyper-Converged equipment, software licensing, and professional services for three years with KIS-Keep IT Simple in the amount of $244,871 to support the replacement and upgrade of the legacy SAN equipment, and authorize the City Manager to execute a purchase order with Keep IT Simple (KIS). • Amend the FY2022/23 Budget Appropriation of the IT Replacement and Improvement fund by: c Increasing the Data Processing Equipment/Software appropriation by $244,871; and o Decreasing the IT Replacement and Improvement Fund Balance by $244,871 FINANCIAL STATEMENT The Information Technology Department assigns a useful life of five years to server storage equipment. The one-time cost of $244,871 for replacement of this equipment, licensing and related professional services are allocated from the Information Technology Repair and Replacement Fund. Page 1 of 3