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9 THE CITY OF 0—F 1"-%M" I CITY COUNCIL AGENDA REPORT PLEASANTON. May 16, 2023 Engineering TITLE: ADOPT RESOLUTIONS APPROVING THE ENGINEER'S REPORTS FOR LANDSCAPE MAINTENANCE DISTRICTS 1984-1 (PONDEROSA-DEL PRADO), 1993-1 (WINDSOR), 1993-2 (BONDE RANCH), 1994-1 (OAK TREE FARM), AND 1995-1 (MOLLER RANCH), DECLARING THE CITY'S INTENTION TO ASSESS THE PROPERTIES FOR THE COST TO OPERATE AND MAINTAIN THE DISTRICTS AND SETTING JUNE 20, 2023, AT 7 P.M. AS THE DATE AND TIME FOR THE PUBLIC HEARING SUMMARY The annual Engineer's Reports for the maintenance of the Landscape Maintenance Districts (LMDs) in the Ponderosa-Del Prado, Windsor, Bonde Ranch, Oak Tree Farm, and Moller Ranch subdivisions have been completed for FY 2023/24. The Engineer's Reports determine the assessment that will be levied against each property owner within each LMD for the electrical costs, maintenance, and irrigation for the special district landscaping installed as part of each development. All assessment amounts remain unchanged from previous years. However, this is unsustainable as costs have increased, which has resulted in the level of maintenance decreasing significantly since the districts were created. In addition, reserves for capital replacement are limited or non-existent. Staff hired a consultant that specializes in LMDs — SCI Consulting Group — to determine appropriate assessments for future years, perform public outreach to discuss the requirements and potential assessments, and hold a Proposition 218 compliant vote as is necessary for an increase in assessments. Both last and this year's scheduled voting for the Bonde Ranch and Windsor LMDs were put on hold due to opposition and/or concerns from property owners. After the feedback staff received in early 2022 from the Windsor and Bonde Ranch LMDs, staff focused on outreach for the Windsor LMD for 2022/23. The Windsor HOA has indicated that it will take over routine landscape maintenance and water costs starting in 2024 to address the funding issues for the LMD, which is reflected in the Windsor LMD Engineer's Report. It is recommended the City Council approve the Engineer's Report for each LMD, declare the intention to levy and collect assessments, schedule a public hearing for 7 p.m. on June 20, 2023, to receive testimony from those that will be subject to the assessments, and direct the City Clerk to advertise a Notice of Annual Hearing ten days prior to the hearing.