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THE CITY OF9 <br />p �p 11Y HIM. <br />1111 <br />L£�S�4NTONc CITY COUNCIL AGENDA REPORT <br />P <br />November 16, 2021 <br />Engineering <br />TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS, AND AWARD <br />A CONSTRUCTION CONTRACT TO AMERICAN RAMP COMPANY IN THE <br />AMOUNT OF $59,500 FOR THE MEADOWLARK TRAIL PROJECT, CIP <br />NO. 22797 <br />SUMMARY <br />Plans for the Meadowlark Trail Project, CIP No. 22797, were originally prepared by the <br />developer of the Meadowlark Development Project, Tract 7813 as required in their <br />conditions of approval. The improvement plans for the trail, along with a payment in the <br />amount of $57,379 for trail construction, were accepted by City Council on March 3, <br />2020. City staff updated the plans and specifications to meet City requirements and <br />advertised for construction bid in September 2021. Five bids were received on October <br />21, 2021. Three of the bids, including the apparent low bidder (US Engineering, Inc.), <br />were deemed to be non-responsive as the bids did not meet the qualifications as <br />required in the notice inviting bids. The responsive bids ranged from a low of $59,500 <br />from American Ramp Company to a high of $63,692. Staff recommends the project be <br />awarded to American Ramp Company for the lowest qualified bid amount of $59,500. <br />Construction is expected to occur in December 2021. <br />RECOMMENDATION <br />1. Approve plans and specifications, review bids, deem three bids non-responsive, and <br />award a construction contract to American Ramp Company for the lowest <br />responsive bid amount of $59,500. <br />2. Authorize the City Manager to enter into the project contract. <br />3. Authorize the Director of Engineering to approve and execute any required contract <br />change order(s) for up to a not -to -exceed amount of $6,000 (approximately 10 <br />percent of the construction contract) for unforeseen yet necessary related work. <br />4. Transfer $8,554 from the General Trail Improvements and Development Project, CIP <br />No. 01737 (Fund 221 — Park CIP), to complete funding for this project. <br />FINANCIAL STATEMENT <br />The Meadowlark developer provided $57,379 for this project which was approved by <br />City Council on March 3, 2020. The additional funding required for the project is <br />available from the General Trail Improvements and Development Project, CIP No. <br />01737 (Fund 221 — Park CIP). The anticipated total expenditure for this project is <br />$65,933. See Attachment 1 for the estimated funding and project expenditures. <br />