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14 <br /> THE CITY OF <br /> -•• °i°°� CITY COUNCIL AGENDA REPORT <br /> pLEASANTON <br /> June 15, 2021 <br /> Library and Recreation <br /> TITLE: APPROVE AN AMENDMENT FOR A PROFESSIONAL SERVICE <br /> AGREEMENT WITH CIVICPLUS FOR RECREATION MANAGEMENT <br /> SOFTWARE EXTENDING THE AGREEMENT FOR FOUR ADDITIONAL <br /> YEARS FOR A TOTAL CONTRACT AMOUNT OF $323,620 <br /> SUMMARY <br /> Recreation management software assists the community and Library and Recreation <br /> Department with processing program registration and facility rentals. Transactions <br /> include registration for all of the City's recreation programs and facility reservations for <br /> parks, picnics, gyms, sport fields and meeting/banquet rooms. <br /> The Library and Recreation Department began a Request for Qualifications process in <br /> late 2020 for a new recreation management software system, as the previous contract <br /> was set to expire in June of 2021. <br /> A one-year agreement was entered into with CivicPlus in December of 2020. Overlap of <br /> services between the current contract and proposed new contract was necessary for <br /> data transfer and to ensure that the new system met community and departmental <br /> needs. The program is meeting departmental and community needs and staff is <br /> recommending an amendment to set yearly pricing and extend the contract for four <br /> additional years or a total of five years. <br /> RECOMMENDATION <br /> Approve a four-year amendment to a professional service agreement with CivicPlus for <br /> a total amount of $323,619 for recreation management software. <br /> FINANCIAL STATEMENT <br /> The total cost for the five-year services agreement is $323,620; $61,458 (year one, <br /> which is currently contracted); $60,825 for year two; $63,866 for year three; $67,059 for <br /> year four and $70,412 for the final year. The funding for this agreement is in the Library <br /> and Recreation Department administration budget, 00150100-43015. <br />