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THE CITY OF 8 <br /> CITY COUNCIL AGENDA REPORT <br /> pLEASANTONL <br /> March 19, 2019 <br /> Engineering <br /> TITLE: AUTHORIZE THE TRANSFER OF $28,600 FROM THE CURRENT <br /> ANNUAL SLURRY SEAL PROJECT, CIP NO. 18404, AND $13,630 FROM <br /> CITY PARKING LOTS — RESURFACING PROJECT, CIP NO. 17424, TO <br /> THE PREVIOUS ANNUAL SLURRY SEAL PROJECT, CIP NO. 16504, AND <br /> AUTHORIZE THE DIRECTOR OF ENGINEERING TO APPROVE AND <br /> EXECUTE CHANGE ORDERS UTILIZING THIS ADDITIONAL FUNDING <br /> SUMMARY <br /> On June 6, 2017, City Council awarded the Annual Slurry Seal of Various Streets <br /> Project (CIP No. 16504), to American Asphalt Repair & Resurfacing Company, Inc. for <br /> the low-bid amount of $484,575. The project consisted of applying slurry seal coating to <br /> approximately 2,607,000 square feet of pavement on 85 city street sections. At the <br /> same meeting, City Council also authorized the Director of Engineering to approve and <br /> execute changes orders up to a not-to-exceed amount of $50,000 (approximately 10 <br /> percent of base contract) for unforeseen conditions discovered during construction. <br /> Complications led to surface scarring and heavy shedding of the material in the Valley <br /> Trails area and on Sandpiper Way, leaving a surface that is blemished and not <br /> aesthetically pleasing, though the slurry seal is functionally performing as intended. Due <br /> to concerns about aesthetics, City staff and American Asphalt Repair & Resurfacing <br /> Company, Inc. determined that the installation of a top coat of Type I slurry is preferred <br /> method to repair the aesthetics. American Asphalt proposed a discounted price for the <br /> work. Staff reviewed the price and believes it to be a very reasonable cost for the work. <br /> Staff recommends that an additional $42,230 of funding be transferred to the project to <br /> cover this additional work. The funds will come from two sources; $28,600 budgeted in <br /> the current year slurry seal project, and $13,630 budgeted for City Parking Lot <br /> maintenance. The $13,630 will cover the cost of a change order already processed for <br /> slurry sealing the Augustin Bernal Park parking lot. <br /> RECOMMENDATION <br /> 1. Authorize the transfer of $28,600 from the 2017/18 Annual Slurry Seal of Various <br /> Streets Project (CIP No. 18504) to the 2016/17 Annual Slurry Seal of Various <br /> Streets Project (CIP No. 16504). <br /> 2. Authorize the transfer of $13,630 from City Parking Lots — Resurfacing Project <br /> (CIP No. 17424) to the 2016/17 Annual Slurry Seal of Various Streets Project (CIP <br /> No. 16504) to cover costs associated with the slurry seal application at the Augustin <br /> Bernal Park/Golden Eagle trailhead parking lot. <br /> 3. Increase the Director of Engineering authorization to approve and execute contract <br /> change orders by an additional $35,213 to not-to-exceed amount $85,213. <br />