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THE CITY OF 7 <br /> -• " CITY COUNCIL AGENDA REPORT <br /> pLEASANTON <br /> June 5, 2018 <br /> Operations Services <br /> TITLE: APPROVE AMENDMENT TO THE TERM OF "AS-NEEDED" CONTRACTS <br /> AND INCREASE CONTRACT LIMIT FOR VARIOUS OUT-SOURCED <br /> SERVICES RELATED TO FACILITY REPAIRS, STREET REPAIRS, UTILITY <br /> MAINTENANCE, EQUIPMENT REPAIRS, AND PARK, TRAIL AND STREET <br /> MEDIAN MAINTENANCE AND LANDSCAPING <br /> SUMMARY <br /> To effectively maintain community infrastructure, the City actively seeks a number of out- <br /> sourced contractor services in a broad range of areas, including facility repairs, streets repairs, <br /> utilities (water and sewer) maintenance, equipment repairs, and park, trail and street median <br /> maintenance and landscaping. In March 2017, staff solicited bids for the services of <br /> experienced licensed contractors to perform routine and emergency "As-Needed" services and <br /> repairs by posting a legal publication as well as posting the notification on the City's website. <br /> In previous years, the City awarded roughly 40 as-needed contracts per cycle, each contract <br /> with an annual not-to exceed amount of $100,000 per fiscal year spending authority. In June of <br /> 2017, the as-needed contract structure was changed to an initial $1,000,000 cumulative value <br /> over the entire duration of the contracts for all as-needed contracts outlined in this report. The <br /> proposed action would extend the term of these contracts by one year and allow for Prevailing <br /> Wage and/or Engineer News Records Construction Cost Index for the Northern California <br /> region rate changes. <br /> RECOMMENDATION <br /> Authorize the City Manager to amend the Agreement with each listed vendor for As-Needed <br /> services for one year and allow for Prevailing Wage and/or Engineer News Records <br /> Construction Cost Index for the Northern California region rate changes, and retain the <br /> $1 ,000,000 cumulative value over the entire duration of the contracts for all as-needed <br /> contracts outlined in this report. <br /> FINANCIAL STATEMENT <br /> Contracted services are funded in the Operating and Capital Improvement budgets for the <br /> Divisions that oversee the work. <br />