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THE CITY OF 1 tJ "' CITY COUNCIL AGENDA REPORT pLEASANTONL February 20, 2018 Engineering TITLE: APPROVE PLANS AND SPECIFICATIONS, REVIEW BIDS AND AWARD CONSTRUCTION CONTRACT TO NORTHERN UNDERGROUND CONSTRUCTION, INC. IN THE AMOUNT OF $850,735 FOR THE BI-ANNUAL FIRE HYDRANT LATERALS AND VARIOUS CONTROL VALVES REPLACEMENT PROJECT, CIP NO. 17135 SUMMARY Bids have been received for the subject project and staff is recommending award of the construction contract to the lowest responsible bidder, Northern Underground Construction, Inc. in the amount of $850,735 for the Bi-Annual Fire Hydrant Laterals and Various Control Valves Replacement project, CIP No. 17135. RECOMMENDATION 1. Approve plans and specifications for this project. 2. Review the bids received and award the construction contract for the project to Northern Underground Construction, Inc. of San Jose, California, for a low bid amount of $850,735. 3. Authorize the City Manager to enter into the project contract. 4. Authorize the Director of Engineering to approve and execute contract change order(s) for a not-to-exceed contingency amount of $127,000 (approximately 15% of the contract) for necessary related work. 5. Authorize the transfer of $180,000 from CIP No. 16127, Bi-Annual Water Tank Corrosion Repairs to this project, CIP No 17135. 6. Authorize the transfer of $100,000 from CIP No. 14127, Bi-Annual Water Tank Corrosion Repairs to this project, CIP No 17135. 7. Authorize the transfer of $100,000 from CIP No. 11127, Bi-Annual Water Tank Corrosion Repairs to this project, CIP No 17135. 8. Authorize the transfer of $220,000 from CIP No. 15146, Ruby Hill Additional Water Storage Corrosion Repairs to this project, CIP No 17135. 7. Authorize the transfer of $131,000 from CIP No. 15147, Water Master Plan Update to this project, CIP No 17135. 8. Authorize the transfer of $46,835 from CIP No. 18108, Water Pump and Motor Upsizing to this project. FINANCIAL STATEMENT The anticipated total expenditure for this project is $977,835, including a construction contingency of$127,000. There is currently $200,000 budgeted in CIP No. 17135. After the transfers recommended above there will be $977,835 available in CIP No. 17135 to fully fund the project. Funding and anticipated project expenditures are detailed in Attachment 2.