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THE CITY OF CITY COUNCIL AGENDA REPORT pL EASANTON. March 17, 2015 Operations Services TITLE: AUTHORIZE PURCHASE ORDER AGREEMENT WITH WESTERN TRUCK FABRICATION FOR THE OUTFITTING OF CITY VEHICLES SUMMARY On August 19, 2014, the City Council approved an agreement with Enterprise Fleet Management for a five-year vehicle lease program. For the first year of the program, forty-one vehicles will be leased through Enterprise with twenty-eight of these requiring outfitting with specialty equipment. At the time the Council approved the vehicle lease agreement, staff estimated specialty outfitting at $100,000 for all twenty eight vehicles. However, after requesting quotes from various specialty outfitting vendors, staff now estimates the cost for all vehicles at $288,499.25. Staff has already outfitted 11 vehicles within the $100,000 approved for this work and is now requesting approval of a purchase order with Western Truck Fabrication in the amount of $188,199.25 to complete the outfitting for the remaining seventeen vehicles. RECOMMENDATION Approve the attached purchase order with Western Truck Fabrication (Attachment 1) for the purchase and installation of specialty equipment on City vehicles in an amount not to exceed $188,199.25. FINANCIAL STATEMENT The cost to outfit the remaining seventeen vehicles is $188,199.25 and in anticipation of these costs, the FY 2104/15 mid-year budget includes $190,000 to fund these services. Funding will come from the Vehicle Replacement Internal Services Fund which for FY 2014/15, includes approximately $500,000 for vehicle replacements.