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THE CITY OF 6 <br /> . [ti, -, _ CITY COUNCIL AGENDA REPORT <br /> PL E ASANTONo <br /> June 4, 2013 <br /> Community Development <br /> Engineering Division <br /> TITLE: APPROVE PROFESSIONAL SERVICES CONTRACTS FOR ON-CALL <br /> SURVEYING AND COMPUTER DRAFTING PROFESSIONAL SERVICES <br /> WITH THE FIRMS OF RUGGERI-JENSEN-AZAR, KIER & WRIGHT CIVIL <br /> ENGINEERS AND LAND SURVEYORS, INC., AND ALEXANDER & <br /> ASSOCIATES, INC. <br /> SUMMARY <br /> The City has a need for surveying and computer drafting professional services for <br /> various projects. City staff advertised to receive Statements of Qualifications (SOQs) for <br /> these specialized services in February 2013. We received and reviewed 11 SOQs from <br /> respondent firms and invited the top six for interviews. Based on the firms' qualifications, <br /> interview performances, and responses to inquiries of provided references, staff <br /> recommends that the City Council award contracts to three firms: Ruggeri-Jensen-Azar, <br /> Kier & Wright Civil Engineers and Land Surveyors, Inc., and Alexander & Associates, <br /> Inc. The contracts would be for services between July 1, 2013 and June 30, 2016 for a <br /> total, aggregate not-to-exceed amount of $500,000. Although the recommended <br /> aggregate not-to-exceed amount is $500,000 over three years, there is no guaranteed <br /> amount of work to any of the three firms, and there is no guarantee that the $500,000 <br /> amount will be expended over the contract period. Work will be assigned based solely <br /> upon recognized need. <br /> RECOMMENDATION <br /> 1. Approve professional services contracts with Ruggeri-Jensen-Azar, Kier & Wright <br /> Civil Engineers and Land Surveyors, Inc., and Alexander & Associates, Inc. to <br /> provide on-call surveying and computer drafting professional services in the total <br /> aggregate amount not-to-exceed $500,000 between July 1, 2013 and June 30, <br /> 2016. <br /> 2. Authorize the City Manager to execute the attached contracts. <br /> FINANCIAL STATEMENT <br /> No additional funding is needed to approve these consultant contracts. Funding for <br /> these contracts is budgeted under each individual Capital Improvement Program project <br /> approved by the City Council. <br />