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THE CITY OF 15 # w T.. CITY COUNCIL AGENDA REPORT pLEASANTON. March 19, 2013 Community Services TITLE: APPROVE THE SERVICES AGREEMENT WITH THE BAY AREA CHILDREN'S THEATRE IN THE AMOUNT OF $109,000 FOR CHILDREN'S THEATRICAL PRODUCTION SERVICES SUMMARY Since 1999, the City has provided a range of children's theatrical programming and since 2010; this has been coordinated through an agreement with a private theater production company. The current agreement will expire on June 30, 2013, and in anticipation of that expiration the City has been conducting a Request for Proposal Process to select the most qualified vendor to continue and expand this program. On February 4, 2013, the Civic Arts Commission held a public meeting on this matter and based on its review, that included utilizing a screening subcommittee formed to review the proposals and interview the applicants and public comment, it is recommending awarding an agreement to the Bay Area Children's Theatre (BACT) for FY 2013/14. Services provided include: professional, artistic, technical and administrative support for three (3) annual children's theatrical productions. CIVIC ARTS COMMISSION RECOMMENDATION Approve the Services Agreement with the Bay Area Children's Theatre for children's theatrical production services. RECOMMENDATION Approve the Services Agreement (Attachment 1) with the Bay Area Children's Theatre in the amount of $109,100 for one (1) year commencing July 1, 2013 to provide children's theatrical production services. FINANCIAL STATEMENT The proposed Services Agreement with the Bay Area Children's Theatre is in the amount not to exceed $109,100 annually and it's anticipated that these expenses will be offset by revenues derived from ticket sales, school concerts, and participation fees. Funding will be included as part of the FY 2013/14 Operating Budget process.