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THE CITY OF 1 4 pLEASANTON. CITY COUNCIL AGENDA REPORT May 15, 2018 Operations Services TITLE: AUTHORIZE THE CITY MANAGER TO PURCHASE POLICE RADIOS AND RELATED COMMUNICATIONS EQUIPMENT REQUIRED TO MAINTAIN OPERABILITY WITH THE EAST BAY REGIONAL COMMUNICATION SYSTEM AUTHORITY'S INTEROPERABLE RADIO SYSTEM (EBRCSA) SUMMARY Staff is recommending the City Council authorize the City Manager replace sixty-six (66) mobile police radios and six (6) dispatch consolette radios which need to be upgraded in order to maintain operability on the East Bay Regional Communication System (EBRCS). The EBRCSA system enables seamless communication between regional public safety agencies in Alameda and Contra Costa Counties. The system was developed following the 1991 Oakland Hills Fire disaster when responding mutual-aid agencies learned during the incident that police and fire agencies were not able to communicate in the field with each other through their radio systems, resulting in delays with evacuations, property damage and loss of life. EBRCSA was created as a joint powers authority comprised of cities, counties, and special districts to operate a common communication platform for member agencies. The end result is a radio system that enables agencies to communicate with one another during major emergencies, large scale events and multi-jurisdictional responses. The joint powers authority is governed by an independent board and day-to- day operations of the system is managed by the Alameda County Sheriff's Department. The system backbone was primarily funded through federal and state grants, whereas annual maintenance and operations of the system is funded through a fee assessed on each radio programmed to operate within the EBRCSA system. This item authorizes the City Manager to purchase through the authorized EBRCSA approved vendors up to sixty-six (66) mobile radios, six (6) dispatch consolette radios, related equipment, installation, and interface software estimated at $311,000 from Motorola and RedCloud. However, prior to purchasing the new equipment the City Manager and City staff will evaluate the appropriate timeline for replacement of each radio, whether existing radios and supporting equipment can be refurbished with replacement parts, and whether the proposed new equipment can be supported by the manufacturer for a suitable timeframe to maximize the City's investment. This extra due diligence will be performed in coordination with EBRCSA.