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THE CITY OF CITY COUNCIL AGENDA REPORT J pLEASANTONo October 20, 2009 Community Development Engineering Division TITLE: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH BELLECCI ASSOCIATES, INC. FOR $233,608 TO DESIGN OF AN UNDERGROUND UTILITY DISTRICT FOR STANLEY BOULEVARD BETWEEN SANTA RITA ROAD AND FIRST STREET SUMMARY In March, 2009, Council authorized staff to proceed with the design of an Underground Utility District for Stanley Boulevard, between Santa Rita Road and First Street. As part of this task, staff is recommending approval of an agreement with Bellecci Associates in the amount of $233,608 for this work. The scope of the contract includes the establishment of the Underground Utility District which is required by PG &E who will not participate in the design process without the existence of the District. Although the District will be formed, the City is not obligated to complete project construction and staff anticipates it will report back to the City Council with bid results prior to a decision being made relative to both the Stanley Boulevard Improvement project and the Utility Undergrounding project. RECOMMENDATION 1. Approve the Professional Services Agreement with Bellecci Associates of Pleasanton, California, for design and engineering services for the Stanley Boulevard Underground Utility District, for $233,608. 2. Authorize the City Manager to execute the attached Agreement. 3. Authorize the use of existing project funds from the Stanley Boulevard Improvement Project, CIP No. 055022, for the consultant design and for PG &E design, plan review and approval costs. 4. Direct staff to initiate formal proceedings to form Underground Utility District U U D- 09 -01. FINANCIAL STATEMENT In addition to the $233,608 required for the recommended Agreement, an additional approximately $80,000 will be paid to PG &E to participate in the design of the Underground Utility District. Therefore, the total estimated cost to design the Underground Utility District is $313,608. Project funding will be from the Capital Improvement Program's Old Stanley Boulevard Improvement project (CIP No. 055022) which has an estimated fund balance of approximately $2 million.