Laserfiche WebLink
PROPOSAL FOR PHASE II - Design and Installation of a Records Center <br /> <br />A "Records Center" for efficient, low-cost storage of all inactive r,~c- <br />ords generated by the various operatino departments of the city shoulll <br />have an estimated storage capacity of ~000 cubic feet. <br /> <br />This facility should consist of an easily accessible, secure area <br />equipped with standard steel shelving to accept 1000 standard "Tote <br />Boxes". When installed and occupied its operation should be placed <br />under supervision of a city employee appointed as records coordinator <br />by the city manager. <br /> <br />It is recommended that a suitable location for a "Records Center" be <br />selected by the city management. <br /> <br />This proposal gives cost estimates for the design and installation of <br />a records center for the city of Pleasanton. <br /> <br />Scope <br /> <br />In Phase II RSA will perform the following tasks: <br /> <br />1. Design and layout of the records center. <br />2. Selection of standard steel shelving and supervision of <br /> its installation. <br />3. Transfer of standard tote boxes containing inactive rec- <br /> ords to the center. <br />4. Written operating procedure for the center. <br />5. A follow up visit 6 - 9 ~nths after project completion <br /> to monitor effectiveness of operations. <br /> <br />The project will be completed under direct supervision by a principal <br />consultant of RSA in cooperation with the city clerk. <br /> <br />Equipment Required <br /> <br /> Standard Steel Shelving - 24 units ~SlO0 each: $2,400 + ship~,.: <br /> OSHA approved Safety Ladder - 17~200 each: $200 + shipping <br /> <br /> This is an estimate of costs inc!~ding delivery and instal- <br /> lation. Accurate quotations should be obtained from appro- <br /> priate vendors. <br /> <br />Duration <br /> <br /> The project will be completed in aPProximately 3 - 5 weeks. <br />Professional Fee <br /> <br />The design and installation of the records center will be <br />directly supervised by a principal consultant of RSA at <br />a cost of $2,800. <br /> <br /> <br />