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Twenty-two (22) of the portable radios will be installed on designated LPFD fire apparatus and command vehicles that are under the ownership of the City, which results in a 7% share of the matching funds obligation, or $15,109. The City share of the expenses that exceed the grant funding limit is $1,105. Additionally, a 5% contingency, or $3,832, is being requested of each City to cover any unanticipated costs exceeding the grant funding limits. The total cost to the City for participation in this grant opportunity will not exceed $20,046. Participating in this regional grant opportunity is consistent with the City Council priority to provide a safe environment for the people and property in Pleasanton; given that the financial assistance received through this grant will help the City move towards successful completion of the Public Safety Radio Communications Upgrade as outlined in the City Council Work Plan for 2007-2008. The grant also facilitates cost containment through the use of alternative funding sources. This grant strengthens regional partnerships among fire service agencies throughout the County, which can generate new funding opportunities; whereas a regional approach helps suburban areas compete with larger urban cities for grants that score population-based projects more favorably. This grant assists the County in meeting its objective of strengthening the interoperable capabilities of fire-service agencies within its boundaries. The grant also assists the EBRCS Consortium in meeting the even greater objective of enhancing the communications network across multiple counties. If Council approves the authorization to execute an MOU between the City and the ACFD, Staff will continue to meet with its Partners in complying with all aspects of the grant guidelines and terms of the MOU including submitting the fund match payment to the ACFD in advance of equipment procurement, and no later than April 21, 2009; participation in meetings; timely distribution and installation of equipment; development of an inventory tracking procedure; implementing the standardized training plan; and ensuring operational readiness. Without authorization to execute an MOU with the ACFD, the City will assume the full cost of the City's share of the required inventory of portable radio communications equipment, as well as any associated expenses. Equipment costs may be higher, in that the City would be purchasing a smaller quantity of goods as a sole entity rather than under a consortium contract as is the ACFD. Submitted by: ; iFiscal Review: Approved y. ~'" Bill Cody ~ ~ David P. Culver Nelson Fialho Fire Chief ~ --- - -~ Finance Director City Manager Attachments: 1. Memorandum of Understanding 2. AFG Program Cost Share Obligations Page 3 of 3