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15 THE CITY OF ~~°~~^~'~'~ "" CITY COUNCIL AGENDA REPORT ~'L~~S~4NTONa. March 3, 2009 Livermore-Pleasanton Fire Department TITLE: AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PLEASANTON AND THE ALAMEDA COUNTY FIRE DEPARTMENT TO PURCHASE PORTABLE RADIO COMMUNICATIONS EQUIPMENT ON BEHALF OF THE LIVERMORE-PLEASANTON FIRE DEPARTMENT SUMMARY The Alameda County Fire Department (ACED) has been awarded a United States Department of Homeland Security (DHS) regional grant. The grant will provide supplemental funding for improving regional interoperability communications through the purchase of portable radio communications equipment. As the lead agency for the grant, the ACED will purchase portable radios on behalf of the fire service agencies designated as sub-recipients, including the Livermore- Pleasanton Fire Department (LPFD). Grant guidelines require the City and the ACED to enter into a cooperative agreement outlining the responsibilities of both parties. RECOMMENDATION Authorize the City Manager to execute a Memorandum of Understanding (MOU) between the City and the ACED to purchase portable radio communications equipment on behalf of the Livermore-Pleasanton Fire Department (LPFD). FINANCIAL STATEMENT Participants of this grant are obligated to pay a proportionate share of the matching funds requirement, based on the number of portable radios purchased by each sub- recipient, plus any amount not funded by the grant. The LPFD will receive forty-four portable radios estimated at $153,296, which is 15% of the equipment purchase. The City and Livermore will equally share the fund match obligation and the cost of expenses above the grant funding limits. The cost to the City will not exceed $20,046. See Attachment 2 in Table 1 for a further description of the funding arrangement.