CCMIN121608 - Laserfiche WebLink

the Council moves forward with the first phase, it should look at the revenue plan and bring it back before making a final decision. He also questioned whether a CEQA process would also be required. Councilmember Thorne said he agrees with much of what has been said, believes costs are recoverable, but does not agree with making any future funding commitments. He said he could support the first phase but nothing beyond that. Councilmember McGovern agreed with the CEQA concern, noted the operator has indicated every grave he digs tends to fill up with water which must be pumped out, and she felt there was a disconnect between this staff report and the last one which included much more information. She suggested a financing plan to determine long-term maintenance. Mayor Hosterman questioned if the Council could request staff look at ways of creating a revenue stream for future operations and maintenance and-embed that in the price. City Manager Fialho suggested a funding formula embedded or added into the current rate to generate revenue to support on-going maintenance so that irrigation and landscaping are in place for Phase 2. He said he also heard that the Council wants flexibility for special considerations for people who have spouses or family members who are currently buried at the cemetery. Regarding the differences in the previous staff report, he noted that the cemetery was a real mess when the City took it over. There was no accounting structure, there were many outstanding issues and staff has learned a lot and brought it up to a much higher standard. Councilmember McGovern asked if staff wanted the Council to approve the sales of plots and niches at the cemetery and to adopt the initial pricing schedule. She questioned if further review could occur for the cost of private cemeteries and the cost to add on the additional fee. City Manager Fialho suggested the Council simply add in the recommendation to forward this onto the Parks and Recreation Commission and set fees that both address market conditions at the Catholic cemeteries and private industry, and second; that a fee structure get established that generates a certain amount of revenue for on-going maintenance. Councilmember McGovern made a motion to approve the sale of additional plots and niches; that a 12-month purchase period be established for residents of Pleasanton. The Council discussed possibly amending the motion fora 3-6 month purchase period. Councilmember Sullivan asked that no decision be made on Phase 2 and the revenue stream could be used for on-going maintenance of a pioneer cemetery or a landscaped cemetery which is to be determined at a later time. 15. Motion: It was m/s by McGovern/Sullivan to approve the sale of additional plots and niches at Pleasanton Pioneer Cemetery; refer the initial fee schedule to the Parks & Recreation Commission to study current market rates, and general operational policies; approve an appropriate initial purchase period of 6 months for residents; authorize the City Manager or his designee to execute an agreement with Catholic Funeral and Cemetery Services for cemetery operation and related services; and approve an appropriation of $190,000 from the Capital Improvement Program Reserve as a temporary advance to the Cemetery Fund for the surveying plot verification and pre-installation of 200 full-size vaults, determine if a CEQA review is required; approve a special dispensation for surviving spouses of spouses buried in the cemetery; and create a revenue mechanism for landscaping and maintenance. Motion passed by the following vote: City Council Minutes Page 13 of 15 December 16, 2008