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11 THE CITY OF CITY COUNCIL AGENDA REPORT [~L£~S~NTONo January 20, 2009 Parks and Community Services TITLE: ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR THE GINGERBREAD PRESCHOOL PLAY AREA RENOVATION, PROJECT NO. 067015 SUMMARY Construction of the Gingerbread Preschool play yard project is now complete and ready for acceptance. The project consisted of the expansion of the existing play area, including the replacement of all apparatus, the construction of two (2) large shade/rain trellises, improved disabled access to the preschool building, and other related improvements. The new play area presents a rich outdoor learning environment for children two (2) to five (5) years in age. RECOMMENDATION That the City Council take the following actions at its meeting of January 20, 2009: 1. Accept the improvements for the subject project. 2. Authorize the City Clerk to file a Notice of Completion for the subject project. 3. Authorize final payment in the amount of $3,325 to the contractor, McNabb Construction, Inc. 4. Authorize payment of the retention (5%) in the amount of $17,532 to McNabb Construction, Inc., 30 days after filing the Notice of Completion. FINANCIAL STATEMENT Construction of this project was funded from the Park CIP in the amount of $440,377 and from donations totaling $22,000 from the Friends of Gingerbread (FOG), for a total project funding of $462,377. The original construction contract with McNabb Construction was $323,806. Change orders totaling $19,334 were issued, bringing the total construction contract amount to $343,140. Following final payments to the contractor, the remaining funds will be returned to the Park CIP for use on other projects. Due to the increased size and complexity of the new play yard, it is estimated that an additional $2,400 will be required annually by the Parks Maintenance Division to maintain the area.