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Mr. Wolfe informed Commissioner Ellgas that the sale of plots should generate sufficient funds to make the proposed capital improvements at the Cemetery. Commissioner Ellgas felt that more research was necessary, and suggested that staff contact other cemeteries to obtain information that could be used as a guideline. She liked the idea of giving priority to long-time Pleasanton families, and wondered whether staff was already keeping a list of people who wanted to be considered. Commissioner Pentin discussed several issues with staff: 1) the $1.9M in sales vs. the proposed $1.180M in costs; 2) having a database held by the City as well as CFCS; 3) increased costs for maintenance once an irrigation system has been added; 4) the City's responsibility for maintenance and whether any costs would be passed on to plot owners; 5) the need for additional information regarding an "honor" area for veterans; and, 6) the possibility of adding more cremains if they were put in vaults. Mr. Wolfe advised the Commission that staff believes it would take a couple of weeks for vaults to be installed in the cemetery; however, much depends on what funds are available. Staff s recommendation to the City Council would be to fund the installation in advance, so all work could be completed at the same time. Chairperson Kummer thanked staff for providing the Commission with a thorough and complete report, and the Pioneer Cemetery Committee for all its work. He liked the proposed irrigation and landscape proposal, prefers giving preference to Pleasanton residents for the first 12 months, and like Commissioner Dibiase is undecided about giving priority to those who may have served the City. In further discussion, Commissioners agreed to the proposed number of plots and location, the pricing structure, policy recommendations, time period for giving priority to Pleasanton residents, and other preferences. A motion was made by Commissioner Dibiase, seconded by Chairperson Kummer, to accept staff's recommendation for adding to the Pleasanton Pioneer Cemetery 200 double depth burial units/plots and 200 smaller plots for cremains, with pricing as outlined in the staff report. Priority should be given to Pleasanton residents for the first 12 months. Commissioner Pentin suggested including a preference for Pleasanton residents and veterans be added to the motion. After discussing this suggestion further with staff, he agreed, to withdraw his request. Commissioner Ellgas expressed concern about the proposed pricing, and was advised by Mr. Wolfe that the figures in their report were obtained from CFCS. He advised the Commission that it could recommend changes to the City Council, as deemed necessary. Commissioner Pentin confirmed that the Commission would receive periodic reports regarding the Cemetery. With no further comments on the motion, it was approved as originally stated. ROLL CALL VOTE: AYES: Commissioners Dibiase, Ellgas, Kinzer, Pentin, and Chairperson Kummer NOES: None ABSENT: Commissioner Ritter ABSTAIN: None Parks and Recreation Commission Minutes October 9, 2008 Page 5