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THE CITY OF <br />CITY COUNCIL AGENDA REPORT <br />j~L£~S~4NTONe <br />December 2, 2008 <br />Community Development <br />Traffic Engineering <br />TITLE: APPROVAL OF PLANS AND SPECIFICATIONS, REVIEW OF BIDS, AND <br />AWARD OF CONSTRUCTION CONTRACT TO LAWRENCE BACKHOE <br />SERVICE IN THE AMOUNT OF $249,990 FOR THE STREETLIGHT <br />REPLACEMENT 2008 - 09 PROJECT <br />SUMMARY <br />Plans and specifications were prepared for the subject project. Bids have been <br />received and staff is recommending award of the construction contract to the lowest <br />responsible bidder, Lawrence Backhoe Service in the amount of $249,990. The <br />subject project consists of replacement of a portion of the streetlights in the Highland <br />Oaks, Parkside Drive, Mission Hill, and Carriage Gardens neighborhoods, for a total of <br />136 streetlights, as shown on the attached area maps (Attachment 1). In selecting <br />areas for streetlight replacement, consideration was given to the age of streetlights, <br />current level of function, maintenance issues, and general appearance. <br />RECOMMENDATION <br />1. Approve the plans and specifications for the subject project. <br />2. Review the bids received and award the construction contract to Lawrence <br />Backhoe Service, for a low bid amount of $249,990. <br />3. Authorize the City Manager to enter into the construction contract. <br />4. Authorize the Director of Community Development to approve and execute <br />contract change orders for a contingency amount not to exceed $50,000 (20% of <br />the construction contract), if necessary, for related subject project work. <br />FINANCIAL STATEMENT <br />A budget of $404,085 exists for replacement of streetlights for the remainder of the <br />2008-09 fiscal year. Since these streetlights are replacements for existing streetlights, <br />there is no additional maintenance cost to the City. <br />