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In response to an inquiry by Commissioner Narum regarding the meaning of "intent to proceed," Ms. Decker replied that clarification would be necessary whether it meant intent to proceed with designing improvement plans, developing a final map, or actual construction and installation of infrastructure, which may be dependent on having a final map and the payment of all fees. The Commission may wish to state that it would occur within 60 days from the time of final map recordation or prior to or at the same time as final map recordation. Acting Chair Pearce would like to tie it to the final map and for the timeline to be more than 60 days. Commissioner Fox suggested that atwo-year timeline be used. Commissioner Olson noted that the timeline was 10 years from the date of recording and will expire in November 2012. Acting Chair Pearce suggested that one year from final map recordation be used, which was not as unduly burdensome as 60 days. She preferred the City to be an intermediary and that the contact between the two parties be limited in terms of Condition No. 23. Commissioner Fox suggested adding a condition that Mr. Brozosky had the right to review and have the right of refusal to have work done on his property. She did not believe the onus should be on him to get the bids. Acting Chair Peazce noted that the Chrismans would get the bids. She wanted each party to have an opportunity to be involved in this process. Ms. Decker noted that while Condition No. 23 stated that the Brozoskys shall submit three bids, the City could be the facilitator of the process and coordinate the acquisition of three bids from professional firms as recognized by the City as being sound contractors. There would be feedback from all parties at that time. In response to an inquiry by Acting Chair Pearce regarding whether the amendment was acceptable to the maker and seconder of the motion, Commissioner Fox and Commissioner Olson agreed that it was. Commissioner Narum suggested reopening the public hearing to allow the parties to comment on the amendment. Commissioner Narum moved to re-open the public hearing to allow Mr. Brozosky and Mr. Schlies to comment on the motion on the floor with regard to Condition No. 23. Commissioner Fox seconded the motion. EXCERPT: PLANNING COMMISSION MINUTES, February 27, 2008 Page 11 of 13