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City of Pleasanton
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2008
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CITY CLERK
CITY CLERK - TYPE
STAFF REPORTS
DOCUMENT DATE
7/15/2008
DESTRUCT DATE
15 Y
DOCUMENT NO
01 06-17-08
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staff would estimate revenues and match expenditures operationally as to what that stream is to <br />sustain services. Regarding a longer term approach, staff conducts afive-year forecast of <br />revenues and expenditures and analysis is presented with each operating budget. As part of the <br />General Plan later this year, staff will do a longer term fiscal analysis, measure the impact of <br />new land uses in the City, identify potential revenue streams and necessary service levels to <br />sustain programs and activities of the City through build-out. <br />Councilmember Sullivan said some adjustments have been reductions in some of the reserve <br />funds. He recommended staff quantifying this over the last few years and in moving forward, to <br />monitor balances as they are depleted. <br />Regarding the CIP, Councilmember Sullivan said the City has been fortunate in the amount of <br />projects funded and built over the last 10-12 years and he questioned when the City would start <br />to be more frugal and scrutinize some projects more closely. City Manager Fialho said this was <br />the first time in a long time the City has seen such a slowing of revenue, said the City is <br />approaching build-out and maturing as a community, and he thinks the City will require less new <br />facilities in the City. The largest policy obligation is the Council's commitment to the Bernal <br />property and seeing that built out over the next 17 years, which is based on the fiscal plan <br />adopted last year. He said it begins with discussions during Council priority work sessions held <br />annually in January and then the Council incorporates into the CIP. He agreed that <br />Councilmember Sullivan's point was well-taken and acknowledged the many projects completed <br />within budget, but agreed the work plan will slow. <br />Vice Mayor Thorne echoed Councilmember Sullivan's comments about long-range planning, <br />and he confirmed it was a part of the Council's work plan as well as its inclusion into the <br />General Plan, and he confirmed with the City Manager Fialho that staff commissioned a long- <br />term fiscal plan for presentation some time later this year. <br />Councilmember McGovern said she wanted to keep long-term debit in the forefront, said GASB <br />45 requires cities to show their long-term debt and develop a plan, and wanted this discussion <br />to occur sooner rather than later. She said there is a Pedestrian and Bicycle Committee looking <br />at suggestions for bike lanes and confirmed the committee held a couple of meetings this year <br />and are working towards developing a Bike Master Plan, which will identify long-term <br />improvements. City Manager Fialho reiterated that every summer the City conducts overlay <br />projects and the policy is for automatic installation of bike lanes for all major streets. <br />Councilmember Cook-Kallio said it is clear that staff has done a good job anticipating positive <br />and negative economic changes, noted some of the quiet zone issues involve unincorporated <br />areas and she confirmed the study would identify who is responsible for those areas. <br />Mayor Hosterman requested staff discuss the 10% set-aside and questioned if it was possible to <br />pull monies together to address the shortfall without digging into the 10%. City Manager Fialho <br />said by Council policy there are two reserves; an economic uncertainty reserve of a fixed <br />amount of $6 million which grew; a second reserve is tied to the amount of revenue that comes <br />into the City which is set at 10%. Therefore, because revenue has decreased by $4.5 million, <br />the reserve balance will decrease by about $260,000. He said the City addressed the 10% set- <br />aside by $1 million, so the balance actually grew by about $800,000. Mayor Hosterman <br />confirmed with Mr. Culver that by approving the budget, the City was maintaining its 10% <br />reserve. <br />Regular City Council/ <br />Library Board of Trustees Minutes 9 June 17, 2008 <br />
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