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3 THE CITY OF - - ~ CITY COUNCIL AGENDA REPORT pL~E~S~4NTONo February 5, 2008 Administrative Services TITLE: APPROVE AN AGREEMENT WITH GRANICUS, INC., FOR COMPUTER EQUIPMENT AND SERVICES TO FACILITATE WEB STREAMING AND DISTRIBUTION OF VIDEO AND AUDIO CONTENT FOR CITY COUNCIL AND OTHER CITY MEETINGS SUMMARY In cooperation with TV30, the City facilitates the broadcasting of live City Council meetings on Comcast channel 28 and on the City's website. Due to the increased interest in web based services, staff is recommending approval of a software license and maintenance agreement with Granicus, Inc., to enhance the functionality of web based broadcasting. Enhancements include improved archiving, meeting broadcast navigation, and video/audio file processing. In addition, the recommended service facilitates audio podcasting and RSS subscription services which will enable the podcasting of City Council and Planning Commission meetings. RECOMMENDATION Approve the Services Agreement with Granicus, Inc., for streaming and distribution of live and archived video and audio content (Attachment A) in the amount of $13,059 plus a monthly fee of $1,200 and authorize funding from the General Fund Contingency Reserve and the City Clerks budget for these services. FINANCIAL STATEMENT The cost of this project is $13,059 plus the monthly maintenance contract which is $1,200 per month or $14,400 annually. This project is not currently budgeted and funding is proposed as follows. The initial cost of $13,059 for hardware, software and installation will be funded from the General Fund contingency reserve. The $1,200 monthly maintenance will be funded using funds available in the City Clerk's budget for the remainder of the current fiscal year and $14,400 for monthly maintenance that will be needed in the next fiscal year will be included in the City Clerk's budget changes requested in the Mid-Year/Mid-Term update.