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THE CITY OF ~ 0 ~ -. m e w ~~~ ~ n ~ L£~S~4NTONo CITY COUNCIL AGENDA REPORT P January 15, 2008 Parks and Community Services TITLE: APPROVAL OF MASTER PLAN AND AWARD OF CONTRACT TO KELLER MITCHELL & CO., NOT-TO-EXCEED $40,000, FOR DEVELOPMENT OF CONSTRUCTION DOCUMENTS FOR GINGERBREAD PRESCHOOL PLAY YARD, CIP #067015 SUMMARY The reconstruction of the Gingerbread Preschool play yard is reflected in the City Council's two-year work plan. In April 2007, the Council approved an agreement with Keller Mitchell & Co., Landscape Architecture to provide consulting services for development of a master plan for the Gingerbread Preschool play yard. Keller Mitchell & Co. worked with City staff and the Gingerbread Preschool Task Force to receive input from children and conducted public workshops to develop a preferred design option. Through this process, a play yard was developed that meets Americans with Disabilities Act (ADA) requirements and environmental conservation and master plan objectives based on the most current research in the field of early childhood education. At its special meeting on December 6, 2007, the Parks and Recreation Commission reviewed the project and recommended that the Council take action to: 1, approve the conceptual play yard design as presented and proceed with improvements to the Gingerbread main building at the same time; and 2. approve the second amendment to the current contract with Keller Mitchell & Co., for development of construction documents (not to exceed $40,000). RECOMMENDATION Staff concurs with the Commission's recommendations in addition to the following: 1. Allocate $40,000 from the City's Capital Improvement Reserve (CIPR) for the contract amendment with Keller Mitchell & Co.; and 2. Authorize facility improvements (e.g., electrical, lighting and structural) from the City's Facilities Renovations Fund, not to exceed $345,000. FINANCIAL STATEMENT The CIPR currently has a reserve balance of $3.9 million. There are sufficient funds in this reserve for the proposed contract amendment of $40,000. The Facilities Renovation Fund has a fund balance of $2.6 million. There are sufficient funds for the estimated $345,000 in proposed improvements to the Gingerbread main building.