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BACKGROUND An Invitation to Bid seeking a licensed contractor(s) to perform scheduled routine and unscheduled weed abatement services on City right-of-ways, private parcels and utilities locations, was sent to fifteen vendors. In addition, two advertisements were placed in local newspapers announcing the Notice of Bids for the weed abatement services. Two qualified submittals were received by the bid closing date of October 4, 2007, one from Sycamore Landscaping Corporation of Walnut Creek and one from Tom Greene Weed Abatement Services of Pleasanton. The selected contractors will be asked to control the growth of weeds by use of pre- and post-emergent spraying on all designated parcels. Additionally, they will control weeds by mowing, disking, and weed eating when necessary. The term of the proposed agreements is through June 30, 2009, with the option to extend for one additional year. DISCUSSION Pursuant to the City's Purchasing Procedures Manual, a total of two separate agreements may be awarded for a particular service. In this case, staff is recommending utilizing the services of both of the contractors that submitted bids in order to provide the City with better vendor response times and more complete coverage of abatement areas, especially during the height of the weed season, which typically runs from March to October. By including in the scope of work the City of Pleasanton's portion of the Livermore-Pleasanton Fire Department's (LPFD) fire weed abatement program that takes place every year in July, all non-Parks related weed control in the City will now be provided under one contract. This will allow the LPFD to work directly with the selected contractor(s), saving the City time and money. Submitted by: Fiscal Review: Approv by: ~~ c~,.~ Rob Wilson David P. Culver Nelson Fialho Director of Public Works Director of Finance City Manager Attachments: 1. Contracts with Tom Greene Weed Abatement and Sycamore Landscaping 2. Invitation to Bid Page 2 of 2