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• • <br />11. The estimated total cost of PROJECT, the amount of Federal Funds obligated, and thE: <br />required matching funds may be adjusted by mutual consent of the PARTIES hereto with ~: <br />finance letter, a detailed estimate, if required, and approved E-76 (AMOD). Federal-aid funding <br />may be increased to cover PROJECT cost increases only if such funds are available and FHW~ <br />concurs with that increase. <br />12. When additional federal-aid funds are not available, ADMINISTERING AGENCY agrees that: <br />the payment of Federal Funds will be limited to the amounts authorized on the PROJECT specific: <br />E-76 / E-76 (AMOD) and agrees that any increases in PROJECT costs must be defrayed with <br />ADMINISTERING AGENCY's own funds. <br />13. ADMINISTERING AGENCY shall use its own non-Federal Funds to finance the local share o1` <br />eligible costs and all expenditures or contract items ruled ineligible for financing with Federa <br />Funds. STATE shall make the determination of ADMINISTERING AGENCY's cost eligibility foi <br />federal fund financing of PROJECT costs. <br />14. ADMINISTERING AGENCY will reimburse STATE for STATE's share of costs for worl~ <br />performed by STATE at the request of ADMINISTERING AGENCY. STATE's costs shall includE: <br />overhead assessments in accordance with section 8755.1 of the State Administrative Manual. <br />15. Federal and state funds allocated from the State Transportation Improvement Program (STIP; <br />are subject to the timely use of funds provisions enacted by Senate Bill 45, approved in 1997, anc: <br />subsequent STIP Guidelines and State procedures approved by the CTC and STATE. <br />16. Federal Funds encumbered for PROJECT are available for liquidation for a period of seven (7; <br />years from the beginning of the State fiscal year the funds were appropriated in the State Budges: <br />State funds encumbered for PROJECT are available for liquidation only for five (5) years from thc: <br />beginning of the State fiscal year the funds were appropriated in the State Budget. Federal of <br />state funds not liquidated within these periods will be reverted unless an Cooperative Worl~ <br />Agreement (CWA) is submitted by ADMINISTERING AGENCY and approved by the California: <br />Department of Finance (per Government Code section 16304). The exact date of fund reversion <br />will be reflected in the STATE signed finance letter for PROJECT. <br />17. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per' <br />diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractor:: <br />claimed for reimbursement or as local match credit shall not exceed rates authorized to be past: <br />rank and file STATE employees under current State Department of Personnel Administration <br />(DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates <br />ADMINISTERING AGENCY is responsible for the cost difference, and any overpayment;: <br />inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY or' <br />demand within thirty (30) days of such invoice. <br />18. ADMINISTERING AGENCY agrees to comply with Office of Management and Budget (OMB; <br />Circular A-87, Cost Principles for State and Local Governments, and 49 CFR, Part 18, Uniform <br />Administrative Requirements for Grants and Cooperative Agreements to State and Loca <br />Governments. <br />Page 9 of 26 <br />