PC 042507 - Laserfiche WebLink

four forms of notification: posting on the City’s website, posting on bulletin board outside the 200 Old Bernal building, publication in the newspaper, and noticing within 1,000 feet of the project site. She noted that because of instances in the past when an outrage occurs in the community because people are not noticed due to deficiencies in the County Assessor’s roll, the City is careful about accuracy and ten-day advance noticing. Ms. Decker noted that staff can provide the Commission with a two-page staff report, but it would not contain enough information to make a responsible decision. She stated that it is staff’s job to provide the Commission with the necessary tools needed to make an informed decision, along with public testimony and staff presentation. Commissioner O’Connor inquired if there is a legal requirement to have the staff report available to the public 72 hours before the meeting. Ms. Decker replied that the 72-hour requirement is only for noticing an item to be added to the agenda. She added that staff is committed to have the staff reports available to the Commission at the earliest opportunity on Thursday or Friday before the meeting and to have them posted on the City’s website before 5:00 p.m. on Friday. She added that on occasions when reports are not ready for posting by Friday afternoon, support staff has come in on Saturday morning to do so. Commissioner O’Connor requested clarification that the unavailability of staff reports until Monday morning does not preclude the item’s being considered at the Wednesday meeting. Ms. Decker confirmed his statement. Chairperson Fox requested that if it is anticipated that the Oak Grove staff report and documents would be revised, the Commission receive all the documents by Friday before the meeting. Ms. Decker said yes and added that another request is to provide the Commissioners with a “red-lined” copy of the previous staff report so they would know what changes have been made. She advised that staff carefully looked at the original staff report for in consistencies and that the many revisions made a red-line copy too difficult to read. She indicated that there would be a completely new staff report as well as conditions of approval, findings, and overriding considerations. She stated that staff wants to provide the Commission with a good staff report and apologized for the inconvenience of having to re-read the entire report. She indicated that she would individually walk any Commissioner who desired through the changes. Chairperson Fox inquired when notices are sent out when an agenda item is continued. Ms. Decker replied that courtesy notices are sent out ten days in advance of meetings and depending on the complexity of the continued project. Chairperson Fox noted that the Commission normally does not take new items after 11:00 p.m. She inquired if it would be all right with the other Commissioners if items are taken until midnight. Commissioner Olson indicated that he was not amenable to that. Commissioners Pearce and Narum concurred with Commissioner Olson. PLANNING COMMISSION MINUTES April 25, 2007 Page 8 of 11