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Council through a typical competition. He had a power point presentation using the Escondido City Hall competition in north San Diego County as an example. He noted that the most important part is the process. Early on, he primarily works with a competition committee. In addition to meeting with the committee, he always tries to get the committee out on the site so the committee itself is familiar with the site. He noted that the most important piece of the competition is in getting the announcement out. It will be on the City's website. There will be links for the jury and the schedule. Later this month, the City's competition requirements will be posted. He noted that professional journals and AIA Chapters, which include about 800 landscape architects all over the world, would be notified. He noted that Council is ahead of the curve because it spent the last two years discussing and involving the community on suggested uses for the Bernal property. He made reference to the competition kit, which will be available electronically. He noted that the competition contains three main sections. One section contains the rules so that everyone is following the same rules. The second section, which is the most important, contains the program requirements, and in this case, there will be a description of the property, its size, its constraints, the hydrology and any seismic issues, and include the run-off channel. The second section will list what Council would like to see on the Bernal property. It will also attempt to resolve the location of sports fields, which is contingent upon Council's decision this evening. The third section will contain the submission requirements so that all competitors are making the same drawings and on the same scale. The whole idea is for the competition to be equitable. He mentioned that a briefing would be held and is typically held about 10 days after the competitors had a chance to review and read the program kit. Then the competition begins. A site tour will be provided to the competitors, which tentatively is set for the end of March. He noted that there would also be an opportunity during the two-stage professional competition to have a staff review. The competitors would be allowed the opportunity to make presentations and then get technical feedback from staff. As previously mentioned by Mr. Rasmussen, one of the problems with competitions that are different from any another assignment is that there is no contact with the clients, and often at the end of the competition, they are suddenly surprised that they did not know something. After the end of the first stage of the professional competition, the great moment arrives and all of the submissions will be gathered and will be exhibited. He mentioned that he and Mr. Rasmussen are looking for exhibit spaces. He believed the library would be an adequate location because there is sufficient space. He believed that the end of the first stage was very exciting and mentioned that many people in the community will become involved. This would also be a great opportunity for the City to hold a reception, which is one way to get people fi'om this community and neighboring communities involved. He mentioned that this is also an opportune time for fundraising activities. At the end of the first phase, the jury comes to town. Each juror will be asked to look at every submission. If a juror would like to discuss a scheme with its fellow members, he or she may do so. After the first round, the jury enters into a discussion with regard to the remaining schemes. In the event cost issues are raised, he mentioned that he will usually have a cost estimator involved, which will also ensure that each of the teams are kept honest in terms of cost. At the end of the second stage, the five finalists will make their presentations to the jury, which is open to the public. At the end of the presentations, everyone is asked to leave, and the jury then discusses each scheme and recommends a winner. Pleasanton City Council 6 03/02/04 Minutes