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GIFTS, RELOCATION AND DEACCESSION OF WORKS OF ART As the Public Art Program matures, it is to be expected that changes to the collection through gifts and deaccession will occur. Planning for these eventualities will benefit all parties as guidelines become fully articulated and communicated to the public. Gifts of art As the City's collection grows and its capacity to care for the collection is respected, gifts of art will be offered. Responding to such offers is a delicate matter, for the proposed gifts represent acts of generosity, usually by individuals and organizations with an emotional attachment to the gift. However, the first priority must be to maintain the quality and nature of the City's collection manifested in the artworks as well as in ordinances, policies, guidelines and practice. Additions to the collection can only be accepted where the value of the collection as a whole is enhanced and where the resources of the City will not be unduly taxed. Gifts that include art with memorial content are even more complicated to consider, due to the special circumstances required to justify permanent commemoration on City property. The City must also be mindful of the tax advantages a donor can receive by deducting fi-II market value of the donation. This puts a special burden on the City to act responsibly and carefully in accepting donations. The Public Art Program will work with potential donors to prepare their application for acceptance of art into the City's collection. The application will be reviewed by the Civic Arts Commission and other affected Commissions and stakeholders, that will recommend acceptance (or decline acceptance) to the City Council, which has the final authority on accepting gifts. Acceptance of artwork should meet the following minimum conditions: • The artwork is appropriate within the context of the City's collection and the goals of the Public Art Program • The artwork is of serious artistic merit • The artwork is in excellent condition • Maintenance requirements are acceptable to the Public Art Program • There is a suitable and available location for the artwork • The artwork will be donated with a cash amount necessary to procure a proper installation and signage, as well as supplement the Public Art Fund to underwrite maintenance costs Relocation of art Under certain circumstances it may be necessary to relocate a permanent artwork. The City should allow relocation only under circumstances that cannot be alternatively mitigated. Some of these circumstances also pertain to the consideration of deaccessioning works of art. Relocation should be considered only when: • The site of the artwork is to be changed or altered in a way that cannot accommodate the artwork in a respectful manner and one in keeping with its original intent • The nature, use and function of the site has changed and poses a physical threat to the well-being of the artwork • The artwork is a limited edition print and as such, does not reflect the goals and objectives identified in the Public Art Plan • The original location of the artwork is a threat to public safety An intrinsic part of the relocation process is the identification of a satisfactory new site for the art. The new site must meet the physical context requirements of the artwork as articulated by the artist and the City in its original agreement with the artist A site must also meet the maintenance needs of an 38