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Midterm Project Report -Due November 30 Agencies MUST submit a completed Midterm Project Report for each project, due November 30 of the fiscal year in which the funds were awarded. A copy of the Midterm Report Form will be distributed at the Mandatory Recipient Meeting and will be available on the City Grant webpage. Quarterly Project Review Staff will provide the commissions with a City Grant Compliance Summary Review quarterly (in October, January, April, July) that identifies each project by category and notes compliance to the above identified requirements. Midterm Project Review In January, the commissions will review each project's status and performance. At that time, the commissions will also determine if there is reasonable cause to consider a reallocation of funds from an underperforming project(s). If cause is determined, each commission will consider projects identified on the respective Additional Funding Priorities List and make a recommendation for reallocation of funds for consideration by the City Council in March. Appeals Process In January, staff will notify any agency whose project is identified to have funds rescinded to prepare an appeal for consideration by the appropriate commission in February. If an agency wishes to appeal a reallocation of project funds, an Appeal for Reconsideration of Funding Form must be submitted no later than January 25 in the year of the potential action. A representative from the agency appealing the action MUST attend the respective commission meeting to address the appeal. Final Project Report -Due August 1 Agencies MUST submit a completed Final Project Report by August 1 for each project. A copy of the Final Report Form will be distributed at the Mandatory Recipient Meeting and will be available on the City Grant webpage. Page 2 of 2 -City Grant Compliance Protocols