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specified for all grant recipients (see Attachment 1 for details). Proposed changes are outlined below: • Timelines and Forms o Stipulates that agencies must adhere to all timelines and use the appropriate forms, or funds may be rescinded and/or agency will be ineligible to receive funds in the next fiscal funding cycle. This is a new policy. • Invoice Form and Documentation o All invoices are due by August 1, immediately following the end of the fiscal year for which the funds were allocated. In previous years, these forms were due no later than mid-July. • Quarterly Commission Project Reviews o Staff to provide the commissions with review spreadsheets each quarter that identify project performance as defined in the City Grant Compliance Protocols. This is a new review tool (Attachment 2) • Midterm Project Report o This is a change from previous years -from three (3) quarterly reports to one (1) midterm report. The reporting questions are designed to better define how the project has been implemented year to date, and any modifications (if applicable) that have been made to the original proposal. • Midterm Commission Project Review o In January each year, the commissions will review project status and performance. At that time, a determination will be made if there is reasonable cause to consider a reallocation of funds from an underperforming project(s). If cause is determined, the commission will consider projects identified on the Additional Funding Priorities List (if one was created). Representatives from the impacted commissions will meet to determine a reallocation funding strategy. o An Allocation and Compliance Plan flow chart has been developed to visually demonstrate the process (Attachment 3). • Appeals Process o Staff will notify any agency whose project is identified to have its funds rescinded and prepare an appeal process for consideration by the appropriate commission. • Final Project Report o Final reports are due by August 1, immediately following the end of the fiscal year for which the funds were allocated. In previous years, these reports were due no later than mid-July. Page 3 of 4