RES 89483 - Laserfiche WebLink

such as garbage and trash removal, electricity, gas, water, sewer, payroll, elevator maintenance and management fees. The Resident Manager may not make purchases in excess of $100.00 without the Agent's written authorization on a purchase order. Regardless of the amount of purchase, all purchases must be made with a purchase order and signed by a the Resident Manager or, if the purchase exceeds $100.00, the Agent. All disbursement checks must be supported by a purchase order and original invoice, except ongoing approved contracts or the above-referenced expenses, which require only the original invoice. 10. All disbursements shall be made by check only, except those small items, usually under $5.00, normally covered by petty cash. A $100.00 Petty Cash fund will be maintained at the Development. Receipts must be obtained for all purchases. To reimburse the Petty Cash fund, a full accounting with the receipts is required and the Agent must approve the reconciliation. 11. Checks shall require two signatures. Checks will be signed by (i) the Executive Director or other ,authorized representative of Owner and (ii) the Executive Director of the Agent. H. MANAGEMENT-RESIDENT RELATIONS I. All agreements of any type between the Agent and the tenant shall be in writing, and shall be signed by both Agent and tenant. 2. In the event a tenant has a grievance, the grievance should first be brought to the attention of the Resident Manager. If the problem is not resolved, the Agent should be notified immediately in writing. The Agent should be informed of the nature of the problem and Resident Manager's responses to the grievance. If the problem cannot be resolved by the Agent, the Agent shall notify the Owner. The Agent shall continue to attempt to resolve the problem. In the event that the Owner cannot resolve the problem to the satisfaction of .the tenant, the tenant shall have the right to submit a grievance to the Commission. The Commission shall have access to all necessary records and facilities needed to review the problem and may make a recommendation regarding the resolution of the problem to the City Manager or his designee. Upon receipt of the Commission's recommendation, the City may direct the Owner to instruct the Agent to adopt said resolution, unless the Owner can demonstrate, to the satisfaction of the City, that adoption would result in an undue financial burden or an erosion of management prerogative. 3. Tenant organizations will be encouraged by the Owner, City and Agent. Types of tenant committees may include, but not be limited to: a maintenance committee, security committee, tenant rules and regulations committee, grievance committee and social committee. The tenant organizations shall function on their own and shall be Funded by the tenants, either through membership donations or fund-raising activities. The Agent will keep current lists of community and social service agencies and will make such lists available to the tenants. The on-site staff may assist and help coordinate activities as long as their primary duties are not disrupted. 18:Mgmtplan. EHI 8 rev 10/27/89