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ACTIA Bicycle/Pedestrian Countywide Discretionary Fund Program ACTIA No. A07-0012 DRAFT Cycle 3 Grant Funding Agreement The Final Report shall also include a summary of project funding by fund source and by phase. The amount of funding identified for each phase should correlate with the actual total project costs fox each phase. The Final Invoice should be printed on Project Sponsor letterhead and submitted with the Final Report. D. In the event that a Progress Report or the Final Report is not received in a timely manner, ACTIA reserves the right to withhold payment of invoices until the appropriate report is submitted to ACTIA. 6) Project Sponsor will keep all necessary Project records to document Project activities and performance, including documentation of expenses and charges to support invoices submitted to ACTIA and other Project reporting requirements as described in Attachments E, F and G. Project Sponsor will allow ACTIA or its authorized representatives to inspect, audit, and make copies of any Project records related to the performance of this Agreement. Project Sponsor will keep Project records in one central location for a period of one (1) year after ACTIA's final payment of an approved final invoice as required by Section II.4 above. 7) Project Sponsor will acknowledge ACTIA as a funding source and will use or display the approved ACTIA logo so that it is visible to the public: A. On any capital property purchased with ACTIA funds, or on construction sites where ACTIA funds axe. used, where applicable and practical. B. On any printed or electronic material associated with the Project that is distributed to the public. Printed material includes Project-related schedules, brochures, handbooks, or promotional material. Electronic material includes Project-related web sites, electric signs, or e-mail broadcasts. C. In any Project-related media events, articles, news releases or other publicity materials. 8) Project Sponsor will obtain all state, local and federal permits and approvals for work. Project Sponsor will comply with all applicable state and federal laws and regulations. 9) Project Sponsor will require that all professional services consultants, contractors and subcontractors involved with the Project name ACTIA, its officers, employees and consultants as additional insureds on all insurance required by Project Sponsor for Project. 10) Project Sponsor will arrange for maintenance of the Project at no cost to ACTIA. 11) Project Sponsor will ensure that Alameda County citizens are informed about the Project by doing the following: A. Project Sponsor will promptly respond to information requests from ACTIA, the Citizens Watchdog Committee (CWC), and the ACTIA Bicycle and Pedestrian Advisory Committee (BPAC) as a means of informing the public of the benefits being derived from the use of the Measure B funds. B. Project Sponsor will provide updated and accurate Project information on the Project Sponsor's website, or create one if none exists, and provide a link to ACTIA's website, in order to inform the public on how the Measure B funds are being used in the County. BikePed-Cycle3-A070012-Pleasanton-MasterPlan.doc Page 4 of 18