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BACKGROUND Gingerbread Preschool, located at 4333 Black Avenue, is a City operated preschool program which has provided aplay-based learning environment since 1968. In 1994, working with a parent committee, a conceptual plan was developed to modify the existing play yard. The Friends of Gingerbread (FOG), a nonprofit organization parent organization, raised $12,000 funds in September 2006 to support the play yard renovation construction project. As part of the Capital Improvement Program (CIP), the City Council approved $45,000 for consultant services to develop a Master Plan for renovation of the play yard. In January 2007, a Request for Proposals (RFP) was distributed to ten (10) Bay Area landscape architecture firms. The successful firm would work with City staff and community members to develop a Master Plan for the renovation project. Two (2) proposals were received by the February 23, 2007 deadline. After completing interviews on March 12, 2007, staff determined that Keller Mitchell & Co. of Oakland presented the most creative and innovative design concepts, along with extensive knowledge of early-childhood education/development. Keller Mitchell & Co. was requested to submit a written quote for consideration. The firm submitted anot-to-exceed fee of $25,500, which includes reimbursable expenses and any additional meetings. Staff believes that the proposed fee is reasonable, based on the cost of similar projects. DISCUSSION Attached for the Council's review is a copy of the proposed Contract for Professional Services with Keller Mitchell & Co. The Agreement is thorough in its scope, and should help define the Master Plan that would be complementary to the site. The consultant's fee proposal for all required work is not-to-exceed $25,500, including reimbursable expenses and any additional meetings or required plan revisions. Staff believes that the fees and provisions of this Agreement are fair and equitable. Submitted by: J es W. Wol irector of Parks and Community Services Fiscal Review: David P. Culver Finance Director ~Ap~proved by;~ Steven Bocian Acting City Manager Attachment: 1. Proposed Contract for Professional Services, Keller Mitchell & Co., April 2007 Page 2 of 2