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<br />a. Costs allocated - ensure all indirect costs are being allocated for use in a user fee study <br />b. Allocation base selection <br />c. Allocations of indirect costs to user fee services <br /> <br />2. Development of a User Fee Study <br /> <br />a. Identification/Inventory of all user fee related services <br />b. Review fee structures in various departments (fixed fee vs. hourly rates vs. Nexus approach <br />in building inspection) <br />c. Calculation of the direct cost of each user fee service <br />i. Salary cost of direct staff supplying service <br />ii. Fringe benefits <br />iii. Direct services and supplies <br />d. Full Cost Identification <br />i. Integrate indirect cost data from the cost allocation plan <br />ii. Integrate direct cost data <br />e. Subsidy Analysis <br />f. Develop a comparison of fee levels among other selected cities. <br />g. Install PRM user fee software (Excel Worksheets) <br />i. Allows the city to update infonnation on an annual basis <br /> <br />B. Work Plan: <br /> <br />Step I: Project Introductory Meeting <br /> <br />I <br /> <br />To ensure a successful stan:, PRM recommends holding an introdUctOry meeting with key staff members that <br />include both general fund departments and non-general fund departments. Of course, PRM will look to city <br />staff for guidance for the purpose and content of the meeting and for a list of invitees. PRM considers an initial <br />meeting designed to review the project's overall goals and objectives vital to a successful outcome. Agenda <br />items for the introductory meeting could include: <br /> <br />.. An explanation of the cost plan and user fee analysis process <br />,. The purpose of a full cost study <br />,. How other cities use full costing <br />,. Example summary reports produced by the project <br />,. Questions and answers <br />,. Etc. <br /> <br />Step 2: Data Review <br /> <br />As soon as possible, lists of basic data requirements will be developed. They include: lists of selected staff <br />salary levels, benefit cost detai~ operational budgets, transaction statistics. etc. PRM will work with the city to <br />develop and gather needed data in the most efficient way. Once this basic data is acquired. the cost plan and <br />rate structures will be developed. <br /> <br />Public Resource Management GrouP. LLC <br /> <br />PRM <br /> <br />City of preasanton Proposal 18 <br />