SR 06:241 - Laserfiche WebLink

r 40 I pLEASANTONo '- ./ City Council Staff Report October 3,2006 Parks and Community Services SUBJECT: AWARD OF CONTRACT TO IMAGE X FOR PRINTING SERVICES ASSOCIATED WITH THE PARKS AND COMMUNITY SERVICES DEPARTMENT'S QUARTERLY ACTIVITIES GUIDE STAFF RECOMMENDATION: That the City Council authorize the City Manager to execute an Agreement with Image X, to provide printing services for the Parks and Community Services Department's Quarterly Activities Guide. SUMMARY: The Parks and Community Services Department produces a quarterly Activities Guide of its various programs and activities. With the expiration of the current printing contract, staff recently conducted a Request for Proposals (RFP) process. After formal interviews with three (3) perspective firms and reference checks, staff determined that Image X of Pleasanton is the most responsive company to provide Activities Guide printing services. Honorable Mayor and Members of the City Council: BACKGROUND The Parks and Community Services Department provides a variety of recreational classes, preschool activities, environmental education and civic ads programs, and paratransit services. It also manages and coordinates all youth and adult sports, recreation activities for developmentally disabled adults, and community-wide special events. The Department advertises these classes and programs in its quarterly Activities Guide, and residents utilize the document to register for the wide variety of activities available. As part of an effort to obtain high quality services at the most reasonable price, the Department conducted a Request for Proposals (RFP) process for printing the Activities Guide. On August I I, 2006, 30 RFPs were issued, and three (3) proposals were received by the stated deadline. A SR 06:241 Page I