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<br />/ <br /> <br /> <br />4" <br /> <br />) <br /> <br />pL EASANTONo <br /> <br />City Council <br />Staff Report <br /> <br />September 5, 2006 <br />Administrative Services Department <br /> <br />SUBJECT: <br /> <br />APPROVAL OF OPEN PURCHASE ORDER WITH CORPORATE <br />EXPRESS FOR THE CITY'S OFFICE SUPPLIES <br /> <br />STAFF RECOMMENDATION: <br /> <br />Authorize the issuance of a purchase order with Corporate Express for the <br />City's office supplies. <br /> <br />Honorable Mayor and Members ofthe City Council: <br /> <br />BACKGROUND <br /> <br />The Central Services Division carries an in-house inventory of up to 50+ items for all <br />departments to purchase, as well as handling catalog orders for specialty items. Examples of the <br />in house items are pens, pencils, post-its, copy paper, file folders, envelopes, rubber bands, <br />binders, paper clips, etc. Examples of the specialty items that are ordered are bookends, chair <br />mats, markers, frames, etc. <br /> <br />In July ofthis year, Central Services staff issued a Request for Bids for office supplies. The bid <br />request was placed on the City's website and also mailed to three office supply companies in the <br />area. In response to this request, a total of 2 proposals were received from the following vendors, <br />Office Depot and Corporate Express. Each vendor was required to complete a price sheet, which <br />consisted of a random pick of the 50+ items that are kept in stock in Central Services. The <br />vendors were also asked to complete a questionnaire and fill out a form for staff to check their <br />references. Consistent with the bid request, the firms were evaluated on the following criteria: <br /> <br />~ Pricing of office supplies <br />~ Timely delivery of supplies and fees associated with delivery <br />~ Quality of supplies <br />~ Results of reference checks <br /> <br />SR 06:217 <br />