SR 06:176 - Laserfiche WebLink

Mosaic contract is the preparation of a biotic assessment, a site assessment for California Red- Legged Frog, and a precollStruction survey for western pond turtles and nesting birds. Three firms were solicited and provided proposals for this environmental consulting work. Mosaic and Associates was selected on the basis of being the most cost-effective, capable and responsive, based on our previous experience with the firm on similar work. Environmental regulatory agencies typically require all work within the creek to be completed by October 15th. With this short construction window, staff is requesting that the award to the lowest responsible bidder occur at the August 15, 2006 Council meeting. This will expedite the process and allow construction to occur as soon as possible. The list of bids will be sent separately to the City Council. Based on the normal processing time for permits by the regulatory agencies and the time allotted for them to legally respond to our permit request (90 days), it is unlikely that permits will be received in time. However, based on our needs and the potential for a similar series of heavy storm events to occur this winter, we will be asking the permit agencies to expedite our permit request. If we are unable to persuade the agencies to respond in an expeditious manner, staff (who considers this work as emergency work) will authorize construction to proceed without environmental permits to secure the integrity of the sewer line through this winter's storms, and then work with the permitting agencies to secure the permits after the construction. This is being done because of the time emergency of the project to protect the line from failure from the upcoming winter season. PROJECT FUNDING. Simultaneously with environmental permitting, staff will also process a written request with the Office of Emergency Services to extend our emergency status for six months. This will allow us to recover our costs for this permanent repair work under our initial request for financial reimbursement for emergency work. It is recommended that funding for this work be transferred from the "Sanitary Sewer Pump Station Improvements & Upgrade S-6" to CIP No. 062026. CIP No. 062026 has been established for accounting purposes to track project costs and eventual reimbursement from FEMA. It is hoped that a good portion of the funding will be reimbursed by FEMA as part of the declared disaster relief funding. Any reimbursement received would then be returned to the project fund for "Sanitary Sewer Pump Station Improvements & Upgrades S-6." It is anticipated that project costs will total $260,000, dependent on the extent of damage to the existing pipe and concrete encasement, which will not be fully known until the pipe and encasement is exposed by the contractor. Therefore, it is recommended that a contingency in the amount of $50,000 be established to perform additional repairs, if necessary, to the pipe and/or the concrete encasement. Repairs could include the removal and replacement of damaged sections of pipe. SR06:176 Page 3 of 4