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<br />/ <br /> <br /> <br />41 <br /> <br />..I <br /> <br />pLEASANTONo <br /> <br />City Council <br />Staff Report <br /> <br />June 20, 2006 <br />Finance <br /> <br />SUBJECT: <br /> <br />APPROVAL OF FISCAL YEAR 2006-07 OPEN PURCHASE <br />ORDERS <br /> <br />STAFF RECOMMENDATION: <br /> <br />Authorize the issuance of purchase orders to vendors listed in Attachment <br />A. <br /> <br />SUMMARY: <br /> <br />The City adopted a Purchasing Manual in April 2005, setting forth <br />purchasing procedures for a wide range of goods and services. The Manual <br />establishes the types and values of goods and services requiring City <br />Council approval. While the open purchases included in this report as <br />Attachment A do not necessarily require Council approval, due to their <br />cumulative values, staff recommends they be approved subject to public <br />review. If approved, staff will be authorized to issue purchase orders to the <br />vendors included on Attachrnent A. The purchase orders authorize <br />purchasing throughout the year consistent with the dollar limit included on <br />Attachment A. <br /> <br />Honorable Mayor and Members of the City Council: <br /> <br />DISCUSSION <br /> <br />The City Purchasing Manual requires that purchases of goods and ancillary services in excess of <br />$50,000 be approved by the City Council unless determined otherwise by the City Manager. As <br />an example, if the City was to conduct a bid process to purchase a particular product that yielded <br />uncertain bid results, the City Manager may elect to forward the matter to the Council to assure <br />there is appropriate public review for the purchase. On the other hand, the purchase of a <br />budgeted piece of heavy equipment, where the bid results are clear, will be authorized by the <br />City Manager. As a result, the level of authorization is determined not only by the value of the <br />purchase, but by the result of the bidding process. <br />SR06:172 <br />Page I <br />