SR 06:086 - Laserfiche WebLink

Staff also discussed with ELS factors which contributed to the high construction bid. It is their conclusion that this is a highly unpredictable construction environment, and that the limited interest in the project (2 bids) most likely minimized bid incentives. Taking those factors into account, the previous assumption by ELS that the entire project could be completed for $290,000 has proven to be incorrect. As a result of the higher than anticipated cost of the project, staff suggests a number of alternatives: Alternative 1 - Reject all bids and rebid the project. While this may result in a lower bid price, based on ongoing energy and materials costs, it seems impractical to assume that a rebid will result in any significant savings. If the bids were rejected, staff could also explore modular facilities. Based on recent discussions with a vendor in this field, however, a modular building would not result in significant cost savings since much of the work is related to water and sewer infrastructure, fixtures, site preparation and materials which are consistent with a designed building. Alternative 2 - Issue a contract for the base bid only. This would result in a project cost of $382,959, plus a contingency of $35,500 (less $27,000 for landscaping work to be completed at a later date). Without the benefit of add alternatives AI, A2, and A3, however, the project would have limited design interest and be inconsistent with the goals of the project. Alternative 3 - Issue a contract for the base bid and a limited number of alternatives. This option allows the facility to be constructed as soon as possible and assures that it meets design goals and the needs of the public. Staff's recommendation reflects this option. FISCAL IMPACT Included as Attachment B is a project budget detailing available funding and projected expenses. As detailed in the budget, staff is recommending that $61,914 be transferred from the Downtown Specific Plan Reserve (CIP 028006) to meet project costs. Use of this funding is consistent with the goals of the Downtown Specific Plan and the Master Plan for the Downtown Parks and Trails System, which recommended a restroom at this location. The reserve was established to fund projects consistent with these plans. With this transfer, the reserve would have a project balance of $686,086, with an additional $400,000 to be allocated in FY 2006/07. To date, no specific project has been earmarked for this reserve. In addition, if the Council concurs with the staff recommendation, landscaping work to be completed by City staff would be funded from the Park Renovation Fund. SR 06:086 Page 5