RES 95012 - Laserfiche WebLink

permanent construction. More details will be presented to Council before the funds are actually appropriated. Staff would incorporate reimbursement from developer fees for the expansion into the 1995-96/1999-2000 CIP. Staff is recommending that $198,575 be used in recognition of the cooperation and cost containment efforts made by staff in order to balance the budget. This expenditure will take the form of a one- time payment of $650 to all Police (POA), Miscellaneos (PCEA), Confidential, and Management employees. In 1994-95, the City appropriated $300,000 to begin upgrading computer mainframe hardware and software, and for the first phase of implementing a city-wide network. Staff estimates that an additional $150,000 is needed to complete subsequent phases of these projects, which primarily involve upgrading existing personal computer (PC) hardware and software throughout the entire City. The current project will only upgrade about 40-50% of existing PCs. Therefore, staff is recommending that $120,000 be transferred to the Data Processing Replacement Fund to be used for future upgrade phases, with additional funding requests in future budget years, as needed. Staff will return to Council with a detailed plan before the funds will actually be appropriated. Attachment B to this report reflects the balances in'the General Fund Reserves if staff's recommendations are adopted. OTHER POTENTIAL USES At least one member of the City Council has expressed a desire to utilize some of these funds for community groups. Staff does not recommend that action for these particular funds. Because the funds came from one-time revenue sources and budget savings, staff recommends that they be used for the underfunded CIP, for facilities and equipment to enhance staff productivity, and as an incentive for staff to continue efficiency and cost containment efforts in the day to day operations. Instead of disbursing one-time money to community groups, staff recommends that financial support for them be addressed as an ongoing program in the Operating Budget; that the City's current process for determining community grants be refined to include separate review and funding for youth/cultural activities, as recommended by the Human Services Commission; and that the level of current community funding be reviewed and updated for the upcoming fiscal year, if appropriate. We are about to begin that process. If Council wishes to identify the amount of funding at this time, staff can incorporate the amount into the 1995-96 budget, or ask the Human Services and Park & Recreation Commissions for a recommendation. Any amount approved at this time could be reviewed by those commissions for recommendation to appropriate groups as a SR95:32 4